HR & Office Coordinator

Composed of Chromalox, Durex Industries, Vulcanic, and Thermocoax businesses, Electrical Thermal Solutions (ETS), part of Spirax Group, creates electrical process heating and temperature management solutions, including industrial heaters and systems, heat tracing, and a range of component technologies.

At Chromalox, we build advanced thermal technologies for the world’s most challenging industrial heating applications.

Headquartered in Pittsburgh, Pennsylvania, we got our start with an innovative solution 100 years ago when a self-taught engineer invented the first metal-sheathed resistance heating element. It was this then-advanced thermal technology that launched an entire industry.

We excel in industries that have high expectations. We are acknowledged as experts at delivering solutions that exceed specifications, limit risk, and reduce operating costs. 

Join us as we continue to provide solutions to our customers and the world!

Composed of
Chromalox, Durex Industries, Vulcanic, and Thermocoax businesses, Electrical
Thermal Solutions (ETS), part of Spirax Group, creates electrical process
heating and temperature management solutions, including industrial heaters and
systems, heat tracing, and a range of component technologies.
At Chromalox,
we build advanced thermal technologies for the world's most challenging
industrial heating applications.
Headquartered
in Pittsburgh, Pennsylvania, we got our start with an innovative solution 100
years ago when a self-taught engineer invented the first metal-sheathed
resistance heating element. It was this then-advanced thermal technology that
launched an entire industry.
We excel in
industries that have high expectations. We are acknowledged as experts at
delivering solutions that exceed specifications, limit risk, and reduce
operating costs.
Join us as we
continue to provide solutions to our customers and the world!

The Role:

We are seeking
an organized and service-minded HR & Plant Administrative Coordinator to
support Human Resources and the day-to-day administrative needs of our LaVergne
facility. This full-time, on-site, non-exempt role will support recruiting,
onboarding, employee records, plant scheduling and communications, and general
office coordination. The ideal candidate is detail-oriented, responsive, and
trusted to handle confidential information with sound judgment.

Your Responsibilities:

• Maintain accurate and confidential employee, I-9, training, and other HR records using consistent electronic and physical filing systems.
• Coordinate interviews, candidate communications, pre-employment activities, and new-hire orientation logistics.
• Maintain recruiting, onboarding, training, and other administrative trackers; prepare routine reports and update HR systems as assigned.
• Maintain the master plant calendar for meetings, training, employee events, audits, visits, tours, and other key activities.

• Retrieve and distribute mail; coordinate meeting rooms, visitors, office supplies, HR materials, and approved purchases.
• Support employee engagement events, recognition activities, required training, bulletin boards, and plant communications.
• Prepare routine HR letters, forms, packets, and rosters using approved templates and provide administrative backup for timekeeping or payroll as assigned.
• Respond to employee, candidate, and leader questions professionally and route matters to the appropriate HR, Safety, payroll, benefits, or operational contact.
• Perform other administrative assignments consistent with the purpose and level of the position.

Our Requirements:

• High school diploma or equivalent required; associate degree or HR/business coursework preferred.

• At least 2-3 years of administrative, HR, recruiting, customer service, or office coordination experience.
• Administrative and/or coordinator experience in a manufacturing, distribution, or high-volume hourly environment preferred.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong organizational skills, attention to detail, follow-through, and ability to manage competing priorities.
  Professional phone, email, and in-person communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and shared calendars; experience with ADP, Cornerstone, an ATS, HRIS, or LMS is preferred.
• Ability to work on-site and periodically enter production or warehouse areas while following applicable PPE and safety requirements.

At Chromalox, we are not just an employer but a champion of equal opportunities and inclusivity. We are dedicated to fostering a workplace that adheres to the highest hiring standards and is free from discrimination and harassment.

Chromalox is an equal opportunity employer; our commitment extends to all aspects of employment, ensuring that no individual is mistreated or discriminated against based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as defined by federal, state, or local laws.