Job Description

We're looking for a versatile and motivated Assistant to support our Human Resources, Administrative, General Services, and Reception activities. If you're someone who enjoys variety, stays organized under pressure, and thrives in a multicultural setting, this could be the perfect role for you.

In this diverse and hands-on position, you'll be instrumental in keeping our daily operations running smoothly—supporting HR processes, managing office logistics, and creating a welcoming experience for employees and visitors alike.

Your Main Responsibilities:

HR & Admin

• Support onboarding/offboarding
• Maintain employee files and assist with HR administration
• Help coordinate recruitment steps
• Track attendance, leaves, and benefits
• Assist with internal reporting, audit prep, and HR documentation
• Help organize internal events, training, and employee engagement activities
• Collaborate in corporate and local HR-related initiatives

General Services & Reception

• Ensure a smooth and pleasant office environment
• Coordinate with service providers and manage basic facilities requests
• Welcome guests warmly, manage reception tasks and deliveries, and help organize logistics for visitors

Notes:

• This is an onsite position with a broad and evolving scope
• The role is part-time 80% working time

Requirements

Who We're Looking For:

• A true team player with excellent interpersonal skills and a positive, can-do attitude
• Bac+2 diploma (BTS, DUT GEA, or related HR/admin field)
• Prior experience in HR administrative roles
• Highly organized, adaptable, and comfortable juggling multiple priorities
• Trustworthy and discreet when handling confidential matters
• Proficient in MS Office (Word, Excel, Outlook) and quick to learn new tools
• Fluent in English and French, both written and spoken

This is more than a support role—it’s a chance to be at the heart of our team, helping to shape a welcoming and efficient work environment.

Ready to join us?