Job Description

SEAM (South East Aviation Malta Ltd), an engineering services company supporting Ryanair’ s engineering function in South East Europe, is currently looking for an HR Office Administrator to be based in Malta.

The selected candidate will be responsible for managing personnel logistics, coordinating travel and training, maintaining accurate records, and ensuring compliance with regulatory requirements.

Key Responsibilities

• Assist the HR Manager with onboarding new employees, including documentation and orientation.
• Maintain and manage staff rosters, including attendance, sick leave, annual leave, and training schedules.
• Maintain accurate and up-to-date records of timesheets and employee attendance.
• Plan and coordinate travel arrangements for staff, including flight bookings, accommodation and transportation.
• Coordinate employee training and monitor the validity of licences, passports, and certifications.
• Apply for and manage airport passes and driving permits for all relevant personnel and external stakeholders.
• Assist the HR & Station Manager with day-to-day administration as required.
• Coordinate and communicate with internal departments and external stakeholders.

Requirements

• A Diploma in HR, Office Administration, Business, or a similar discipline is preferred; equivalent experience may also be considered.
• Previous experience in HR, administration, logistics coordination, or a similar role.
• Strong organisational and multitasking abilities.
• Excellent communication skills in English Language (written and verbal)
• Proficiency in Microsoft Office and digital tools for record-keeping.
• Ability to handle sensitive information with discretion.
• Knowledge or experience within the aviation industry is considered an asset.
• Right to live and work in Europe

Competencies

Benefits