Job Description

Duties and responsibilities:

• Ensure all aspects of EE are complied with
• Assume role of Employment Equity Manager for the Company
• Ensure that a committee is established which meets at least quarterly with proactive plans on addressing goals within the EEA13. Combine this with training committee.
• Ensure minutes are taken and signed and that a relevant EEA13 is always maintained and approved
• Compile EEA4 & EEA2 and along with HR team, submit to Group HR Exec for review and submission
• Assist with the complete payroll process in terms of compliance, meeting deadlines and accuracy
• Work alongside and manage the Payroll Manager to ensure that payroll reports are quality checked
• Provide commentary on reports explaining the variances and ensure payroll is accurate for submission to Finance team for final check
• Ensure all HR input is intact with the correct approvals for processing
• Ensure that all operational managers meet payroll deadlines for submissions
• Ensuring that all employee files are up to date and filed electronically by team
• Ensure HR Dashboard is up to date and submitted timeously
• Ensure PAPE shareholder reporting is accurate and done timeously 
• Complete reports monthly
• Receive complaints from managers, draft warnings and send back to managers
• Drafting of charge sheets for serious offenses
• Arranging of the disciplinary enquiries with GEO (Employers organisation), inserting the dates into the charge sheets and sending the charge sheets to the line managers to issue
• Receiving outcomes from GEO and drafting of the appropriate sanction and issuing to management. Receiving signed copy back and record on employee's file
• Being the contact point for the bargaining council to send all matters to. Arrange and attend to pre-arbs if necessary. Ensure all witnesses / employer representatives are prepared and attend cases and attend cases with employer's organisation at the council if necessary.
• Facilitate counselling sessions and junior grievance hearings.
• Giving IR advice to managers on an ad hoc basis. · Ensure that IR registers are maintained · Provide advice, assistance and guidance for managers re employee challenges · Assist with liaising with unions and dealing with a challenging IR and union environment.
• Drive the BBBEE process by reviewing the BBBEE budget and plans with the HR Exec at the beginning of the year
• Assist with the data for interim calculations (performed by the HR Exec) on Management Control, Employment Equity and Skills to ensure that the
• Manage audit submission with the BBBEE auditor to ensure that the Level 2 scorecard is maintained
• Ensure that learning and development initiatives and initiated and rolled in the business
• Ensure that WSP and ATR are submitted timeously within the department and that training needs and plans are aligned with BBBEE strategy
  
• Build trusting relationships with the executive and management of the business
• Ensure that performance management is implemented throughout the business
• Function as an objective partner to the management team with regards to organisational issues that impact people, including organisational structure and managing change
• Develop and improve HR practices, policies and processes
• Update the induction programme for new joiners and implement
• Drafting employment contracts
• Assisting with recruitment

Qualifications and experience:

• Matric
• Degree in HRM / Industrial Psychology
• Must have at least 5 to 7 years' experience in a similar role
• Must have worked for an organisation where there were over 800+ employees