Job Description

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Epta is a multinational industrial group present in five continents, working to meet the needs of all segments of commercial refrigeration, interpreting the cultures of our consumers from the most diverse countries, and giving life to sustainable cold technologies that, with an eye to the future, create value for customers in every part of the world.

The Group offers the widest and most comprehensive range of solutions for commercial refrigeration, ensuring the supply, installation, and maintenance of systems, both directly and through an extensive network of distributors worldwide. EPTA Group also has a strong presence within the Food & Beverage market, working in partnership with major players in the sector.

Our Company in the Philippines, Epta Refrigeration Phils. Inc. is looking for HR Generalist.

Job Summary

Reports to the HR Manager and is responsible for the implementation of HR policies and procedures. Performs a variety of duties relating to personnel functions and programs in the areas of timekeeping, employee relations, compensation and benefits, reports preparation such us government mandated benefits, HR Reports, etc.

Main duties and key responsibilities

Timekeeping

• Handles employee DTR processing for General Payroll
• Verifies attendance and hours worked against EDS, GPS, Supervisor, Guard’s Log Book, concerned employee and post information
• Encodes employee schedule in the EDS System as needed
• Monitors Official Business, Leave and Overtime Application filing and coordinates to concerned Department Heads when necessary
• Ensures accurate processing of timekeeping every payroll
• Coordinates with the Timekeeping & Payroll System provider when needed
• Organizes file keeping of any timekeeping related files
• Prepares Guard’s Attendance Log Sheet

Employee Relations

• Prepares Notice To Explain based on the IR provided by the Department Supervisor/Head or timekeeping reports
• Prepares Minutes of the Meeting of Administrative Hearing if any
• Conducts investigation and validation when required
• Endorse to HR Manager NTEs and explanations for further investigation and issuance of Resolution Memo
• Updates Employee Violation Monitoring Sheet as needed

Compensation and Benefits Administration for existing and resigned employees

• Prepares contribution summary for SSS, PHIC & HDMF
• Endorses to HR Manager government contribution and loan payment approval via One Hub
• Assists in handling timekeeping and payroll queries and concerns
• Prepares PHIC and SSS Certificate as requested
• Prepares Request For Payment for both Confidential and General Payroll
• Prepares Last Pay calculation of resigned employees

HR Report Preparation and HR File Maintenance

• Prepares HR Monthly Reports such as Payroll Entry, Headcount, Data Entry, Attendance & Tardiness Report etc.
• Maintains and safe keep HR Files both soft and hard copies
• Performs regular back up of HR Files
• Performs other duties as may assigned

Candidate requirements

Education - Bachelor’s degree in BS Psychology, HR Management, Behavioral Science or any other related course or equivalent work experience

Technical Skills - Experience in Labor Law and Health and Safety Standards, reporting and organizational skills

Industry experience - At least 6 months experience in General HR.

Personal qualities - Strong interpersonal skills; team player; time management skills; excellent skills. Detail and goal oriented and has the ability to maintain confidentiality

Technology skills - Strong background and working knowledge of Microsoft products, HRIS

Language skills - English and Filipino (dialect is an advantage)