Job Description

HR Generalist, Initiatives

Agency

Texas Division of Emergency Management

Department

HR Data Analytics & Programs

$5,724.74 monthly

Austin, Texas

Staff

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed.

The Human Resources (HR) Generalist, Initiatives performs advanced support in areas of agency growth development and strategic human capital management including reviews of organizational structure, and supervisory organizations, developing and updating job descriptions, evaluating A&M System pay plans and classifications to align agency positions, minimum qualifications and job titles. Assists with HR requests for personnel actions related to position progression, staffing, and succession and retention. Responsibilities include coordinating and administering the recruitment and staffing lifecycle related to a designated program (i.e., Student Worker Program, Unpaid Internship Program, Temporary/Casual Worker Program, Fellowship Program, etc.), providing reviews of TDEM’s divisional structures and programs by conducting position evaluations ensuring that TDEM’s positions are aligned in accordance with TDEM the A&M System Classification Plan. Performs HR generalist work and provides support within the HR Division with deliverables, initiatives and special projects. Works with limited supervision with latitude for use of independent judgment.

Position is located and performed at the TDEM Headquarters located in Austin, Texas.

*Salary is a fixed rate and is non-negotiable.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinates and administers designated programs (i.e., Student Worker Program, Unpaid Internship Program, Temporary/Casual Worker Program, Fellowship Program, etc.).

• Serves as the primary point of contact or backup support for program(s)/project(s) as assigned.

• Tracks and maintains progress of assigned projects and programs. Provide routine status updates.

• Collaborates and provides guidance to hiring managers regarding hiring needs of designated program area.

• Conducts orientation, processing, onboarding, and offboarding for designated program areas.

• Monitors and tracks timelines of related events such as semester start/end dates, student graduation dates, Fellowship rotation timelines, etc.

• Creates or maintains desk aids, process flow charts, presentation slides, and other HR-related informational resources.

• Responsible for analysis and implementation to address areas of growth development and human capital management at the direction of the HR Division.

• Reviews personnel action requests and justification for accuracy, routes requests in DocuSign, and processes job changes/compensation changes in Workday.

• Analyzes and develops HR recommendations in response to requests for changes to supervisory organizations.

• Consults and assists in managing approved changes to the agency organizational chart.

• Enters and retrieves position and employee data in HR systems and applications (i.e., Workday, DocuSign, PowerApps).

• Prepares and maintains job descriptions for each position in the agency in accordance with federal and/or local guidelines; ensures job descriptions accurately reflect the work being performed by incumbents.

• Assesses jobs and their respective duties to determine classification as exempt or nonexempt.

• Interviews and surveys employees and managers to document current job functions, including duties, responsibilities, and skills required for each job.

• Reviews and updates position restrictions to ensure accuracy on a quarterly basis or as needed.

• Develops and provides guidance on creating or maintaining career paths, progressions, and succession and retention based on agency needs.

• Provides consultation to HR staff and leadership on appropriate classifications and pay ranges.

• Ensures efficient and compliant administration in the utilization of A&M job profiles.

• Researches market-based compensation surveys; uses spreadsheet and data analysis techniques to assess results and market trends.

• Prepares and maintains employment files and posting files for accuracy and ensures compliance with applicable laws and regulations.

• Reviews and responds to HR division email account daily reviewing items and routes to appropriate team members as needed.

• Performs office work and technical work that is directly related to the HR management of the agency.

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.

• Assists with the interpretation and application of policy and protocols.

• Analyzes, develops and proposes solutions to issues by following procedures or applying policy.

• Assists in planning, developing, revising, and implementing HR policies, procedures, and forms.

• May coordinate with other agencies or A&M System stakeholders on assignments.

• May assist with running data analytics and program development.

• May assist HR staff members with special projects or assignments to include the TDEM Academy.

• May cross train on specialized HR functions in an assigned area, such as benefits, employee relations, investigations, onboarding, performance evaluation/management, organization development, recruitment, and workers’ compensation.

• Maintains confidentiality of HR documents, personnel matters and discussions.

• This position is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as needed basis thereafter.

• Face-to-face and person-to-person interactions are required.

• Maintains a regular course of attendance during assigned work schedule and works extended hours when needed.

• Ability to travel up to 10%.

• Performs other related duties as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education – Bachelor’s degree in applicable field or equivalent combination of education and experience.

Experience – One (1) year of HR-related experience.

PREFERRED QUALIFICATIONS:

• Obtained a Bachelor’s degree or Master’s degree in Human Resources.

• HR-related work experience working for a state agency or institution of higher education.

• HR-related experience, HR college coursework, and/or a current HR certification under Human Resources Certification Institute (HRCI) and/or Society for Human Resources Management (SHRM).

• Proficiency with spreadsheet software and PowerPoint.

• Experience with Workday.

*Additional work experience or the type described above may be substituted for the education requirement on a year-for-year basis. Thirty (30) semester hours is equivalent to one (1) year of experience. A completed advanced degree in a relevant field may also be substituted in lieu of work experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of, and skill in applying compensation and classification rules, procedures, applying methods sufficient to assist with a variety of unique and routine personnel actions, such as, promotions, transfers, changes in assignments and progression, etc.

• Knowledge of job analysis methodologies.

• Knowledge of HR policies and regulations, laws, regulations, and best practices that impact benefits, employment activities, compensation/classification and talent management strategies.

• Knowledge of Fair Labor Standards Act (FLSA) and HIPAA provisions.

• Skill in using a computer.

• Proficiency in Word, PowerPoint, and Excel maintaining data reports.

• Skill in multi-tasking, prioritizing and organization.

• Ability to communicate effectively, both verbally and in writing.

• Ability to critically review, assess and analyze policies and practices to develop and deliver sound recommendations.

• Must demonstrate an ability to responsibly manage sensitive and confidential information, and situation, and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.

• Ability to create PowerPoint presentations and informative web content focused on HR topics.

• Ability to multitask and handle competing timelines.

• Ability to execute critical thinking when analyzing situations.

• Ability to maintain confidential and sensitive information.

• Ability to communicate with tact and diplomacy.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

REGISTRATION, CERTIFICATION OR LICENSURE:

Complete and obtain certification in IS-100, IS-200, IS-700, IS-800 FEMA courses within twelve (12) months of employment and any other training as determined.

*Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

*Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.