Job Description

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GENERAL SUMMARY

Our client is looking for a highly organized, responsive, and hands-on HR Generalist & Office Coordinator to

support the Chief People Officer and help keep the People function and front office running smoothly.

This is an execution-focused role for someone who genuinely enjoys getting things done, staying organized,

following through, and making sure nothing falls through the cracks. The ideal person notices what needs attention,

takes ownership, follows up without being asked, and understands the importance of completing work accurately

and on time.

The position will support the day-to-day administration of Human Resources, including employee questions,

onboarding and offboarding, benefits, payroll coordination, HRIS administration, recruiting coordination, personnel

records, and compliance tracking. The role will also sit within the reception/front-office area and serve as a

welcoming, professional first point of contact for employees, candidates, and visitors.

The Chief People Officer will continue to own People strategy, higher-level employee relations, organizational

development, and sensitive employment matters. This person will be the hands-on execution engine helping keep the

day-to-day People function organized, responsive, and moving forward.

ESSENTIAL DUTIES & RESPONSIBILITIES

HR Administration & Execution

• Serve as a responsive first point of contact for routine employee HR questions and requests.
• Maintain HR calendars, deadlines, recurring requirements, and follow-up items.
• Support payroll administration, employee changes, payroll review, and routine payroll questions.
• Administer routine benefits activities, including enrollments, changes, terminations, COBRA coordination,

and provider communication.

• Support workers’ compensation claim administration and follow-up.
• Coordinate leave-of-absence documentation under the direction of the Chief People Officer and

employment counsel.

• Maintain accurate employee records, personnel files, and employment documentation.
• Maintain employee information and transactions within the company’s HRIS/payroll systems.
• Coordinate new-hire onboarding and employee offboarding.
• Coordinate I-9 and E-Verify administration.
• Prepare employment and wage verifications, unemployment documentation, and other routine HR

paperwork.

• Maintain HR compliance calendars, labor law postings, notices, and recurring reporting requirements.
• Maintain HR forms, templates, job descriptions, policies, and employee communications.
• Coordinate with outside HR partners, employment counsel, benefits providers, insurance brokers, payroll

providers, and other vendors.

• Maintain strict confidentiality regarding employee and company information.

Recruiting & Candidate Coordination

• Support recruiting administration from job posting through hire.
• Coordinate with recruiters, hiring managers, and candidates to keep processes moving.
• Schedule interviews and ensure everyone has timely and accurate information.
• Maintain recruiting status and follow-up items so candidates do not fall through the cracks.
• Assist with offer letters and onboarding documentation.
• Provide a warm and professional candidate experience.

Reception & Office Support

• Serve as a visible and approachable HR presence while maintaining appropriate confidentiality.
• Greet employees, candidates, vendors, and visitors.
• Maintain an organized and welcoming reception/front-office environment.
• Assist with deliveries, visitors, office supplies, and routine administrative needs.
• Proactively identify office organization or administrative needs and help resolve them.
• Assist the Chief People Officer with People-related projects, communications, meetings, and administrative

needs.

• Jump in wherever needed to keep the People function and office running smoothly.

WHAT YOU’LL NEED TO SUCCEED

• Approximately 1–3 years of HR, People Operations, HR coordination, or related administrative experience

preferred; strong recent graduates with relevant internship or administrative experience may also be

considered.

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent

practical experience.

• Strong sense of ownership and urgency.
• Exceptional organization and attention to detail.
• Strong follow-through and a natural instinct to close the loop.
• Ability to manage multiple deadlines and recognize what needs immediate attention.
• Warm, professional, and approachable communication style.
• Strong written and verbal communication skills.
• Sound judgment and ability to recognize when something needs to be escalated.
• High level of discretion when handling confidential information.
• Comfortable working in a visible front-office environment while managing confidential HR

responsibilities.

• Working knowledge of HR administration and employment practices; California HR experience is highly

preferred.

• HRIS/payroll system experience preferred.
• Proficiency with Microsoft Office.
• Resourceful, adaptable, and willing to jump in wherever needed.
• Comfortable asking questions, learning quickly, and growing within HR.
• Most importantly, someone who enjoys being the person who keeps things moving, organized, and on

time.