Job Description

Payroll & HRMS Administration

• Ensure accurate and timely monthly payroll processing using the companys HRMS system.
• Maintain and update payroll data and employee records in the HRMS (e.g., leave balances, claims, allowances, deductions).
• Handle payroll-related matters such as EPF, SOCSO, EIS, PCB, CP22, CP22A, and other statutory submissions and reports.
• Prepare pay slips, EA forms, and annual income tax reports in compliance with Malaysian employment law.
• Coordinate with Finance for month-end payroll reconciliation and internal reporting.

HR Operations & Employee Lifecycle

• Support onboarding and offboarding processes, including CP22/CP22A submissions, documentations, and induction planning.
• Maintain and organize HR documents including employment contracts, confirmation letters, and staff files.
• Assist in executing KPIs and performance review processes.
• Provide administrative support in employee movements (transfers, promotions, contract renewals).
• Ensure up-to-date employee data management and confidentiality.

General HR Support

• Assist in recruitment and scheduling interviews for various departments.
• Coordinate employee engagement initiatives and internal communication activities.
• Support basic Industrial Relations tasks and assist in disciplinary documentation where necessary.
• Facilitate basic training and development logistics.
• Handle other ad hoc HR-related tasks and projects as assigned by the Head of HR.

Requirements:

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• 24 years of HR experience, particularly with payroll and HR systems (HRMS).
• Familiar with Malaysian labor law and statutory requirements.
• Able to work independently and in a fast-paced environment.