Job Description

Ultimate Care is looking for a highly organized and detail-oriented HR Compliance Audit Coordinator to join our HR team. This role plays a key part in ensuring caregiver documentation is compliant with all applicable regulations and is audit-ready at all times. You’ll be responsible for reviewing and maintaining employee records, tracking credentials, and managing digital files using various HR systems.

Salary: $24.03-$30.00 an hour, based on experience.

Schedule: On-Site, Monday-Friday, 9am - 5:00pm.

Location: 1000 Gates Avenue, Brooklyn, NY 11221

Responsibilities:

• Perform routine and in-depth audits of caregiver files to ensure all required documentation is current and meets regulatory standards (DOH, HIPAA, JCAHO).
• Track and update caregiver credentials, including certifications, CHRC, HHA documents, physicals, and other medical requirements.
• Scan, digitize, upload, and index HR documents using tools like PaperFlow, PaperVision, SharePoint, and HHA Exchange.
• Maintain and organize digital filing systems for easy retrieval and audit preparedness.
• Respond to document requests from internal teams and leadership.
• Prepare documentation for internal and external audits.
• Monitor compliance dashboards and support ongoing HR initiatives or special projects.

Requirements

• High school diploma required; Associate or Bachelor's degree in HR or related field preferred.
• 2–4 years of experience in HR compliance, auditing, or records management (preferably in a home care or healthcare setting).
• Familiarity with systems like HHA Exchange, Health Commerce System, CHRC tracking, PaperFlow, and SharePoint.
• Tech-savvy with strong attention to detail and data accuracy.
• Able to manage sensitive employee data with discretion.
• Strong communication and organizational skills.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Bilingual (English/Spanish) is a plus.

Benefits

We offer the Ultimate employee perks (literally)!

• Comprehensive Health, Vision, Dental Benefits
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time + more!

About Us:

Our mission is to provide and restore client dignity and independence in their homes through individualized care plans to reduce caregiver role and stress on family members while avoiding nursing homes and assisted living facilities.

Ultimate Care Inc, located in New York, is a licensed home care provider located in with affiliate brands in Connecticut, Florida, Maryland, New Hampshire, New Jersey & Pennsylvania. We offer comprehensive home care services where we lead with our hearts to offer top quality and empathetic home care services.

Why Choose Us?

At Ultimate Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement!

At Ultimate Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don't meet every qualification in the job description, we encourage you to apply. You could be the ideal candidate for this or other roles!

Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law.

Ultimate Care does not accept resumes from unsolicited search firms nor recruiters.