About the Role
The HR Data Management Coordinator ensures the accuracy, integrity, security, and compliance of employee data across the full employee lifecycle. This role owns employee data administration, personnel file management, employment documentation, and HR transactions while supporting HR service delivery through the HR Operations case management system.
Working closely with Payroll, Benefits, Talent Acquisition, Learning & Development, Compensation, and HR Business Partners, this role ensures employee records and HR service requests are processed accurately, efficiently, and in compliance with company policies and regulations.
What You’ll Do
Employee Data Management & Transactions
• Maintain accurate and confidential employee data across HR systems
• Process employee transactions including hires, job changes, compensation updates, and terminations
• Validate documentation and ensure compliance with company policies and regulations
• Maintain complete employee records throughout the lifecycle
• Conduct audits to ensure data accuracy and resolve discrepancies
• Partner with HR and business teams to ensure data integrity
Personnel File Administration & Compliance
• Maintain confidential employee personnel files and electronic records
• Ensure proper documentation, retention, and file organization
• Support personnel file requests and audit activities
• Ensure compliance with records retention and employment regulations
• Support employment verifications and documentation reviews
HR Service Delivery & Case Management (UKG People Assist)
• Administer the HR Operations ticketing and case management system
• Triage, assign, and resolve HR service requests within SLA expectations
• Respond to employee and manager inquiries regarding HR data and processes
• Route specialized requests to appropriate HR teams
• Maintain accurate case documentation and resolution notes
Reporting & Documentation
• Track HR service metrics including volume, response time, and resolution time
• Maintain audit logs, turnover reports, and organizational charts
• Document HR processes, workflows, and procedures
• Support HRIS projects, testing, and system improvements
What You Bring
• Experience with HRIS platforms (UKG, ADP, Paycom, Paycor, Dayforce, Workday, or similar)
• Experience with confidential personnel files and employee transactions
• Manufacturing or multi-location experience preferred
• Strong understanding of employee lifecycle processes
• High attention to detail and strong data accuracy skills
• Ability to manage multiple priorities and meet deadlines
• Strong HRIS and document management experience
• Knowledge of HR compliance and records retention
Preferred
• UKG Pro and/or IBM Cognos Analytics experience
• Advanced Microsoft Excel skills
Work Environment
Office-based role with controlled conditions and moderate noise. Occasional travel may be required based on business needs.
Compensation/Benefits
We offer a collaborative environment focused on innovation and continuous improvement. The hourly pay range for this role is $29.00 to $36.00, with final compensation based on experience, education, skills, and location. Benefits include medical, dental, vision, life insurance, PTO, and a 401(k) plan.
Commitment to Excellence
At Lanco, our people are our strength. We are committed to a safe, collaborative, and continuously improving workplace guided by our core values:
Live Safe and Secure | Build Relationships | Be Reliable | Be Proactive | Celebrate Change
Equal Employment Opportunity
Lanco is an equal opportunity employer. Employment decisions are made without regard to race, color, sex, sexual orientation, gender identity, pregnancy, national origin, ancestry, religion, age, disability, military status, genetic information, or any other protected category under applicable law.
In 1954, from his home in a south suburb of Chicago, John Lanigan envisioned a better way. Since 1954, the result is a multinational corporation providing machinery and solutions for the transportation and material handling industries worldwide.
At Lanco, we are a diverse group of companies specializing in many disciplines: from heavy equipment manufacturing to sales and service; from facility operations to event promotions; from integrated technologies to equipment distribution. By focusing on product quality, service, and communication at every level, we consistently set the standard for performance and customer satisfaction.
Each of our companies has a strong local presence, yet can quickly leverage the global resources of Lanco. This integrated approach provides the broad based expertise that produces the kind of results our customers demand.
The Lanco Group of Companies has always been at the forefront of finding new ways to build added value for our customers. No matter which of the Lanco companies you are dealing with, we are all driven by one simple directive: to do what’s right for our customers. Our mission is to provide industry leading products and services to every one of our customers.
