Job Description

#LI-Hybrid

Location: Mexico City, Mexico

Relocation Support: This role is based in Mexico City, Mexico. Novartis is unable to offer relocation support: please only apply if accessible.

Be at the heart of creating exceptional first impressions—this role gives you the unique opportunity to shape every new hire’s Day 1 experience. As Recruitment Solutions Preboarding Coordinator, you will play a critical role in ensuring that every step of the hiring journey runs smoothly, efficiently, and seamlessly. From coordinating key processes to maintaining compliance and quality, your work will directly impact how new talent joins and experiences Novartis, setting the foundation for their success from day one.

Key Responsibilities

• Manage preboarding activities including background checks, medical checks, and documentation workflows
• Ensure timely and compliant execution of all administrative hiring processes
• Collaborate with recruiters, HR partners, and cross-functional teams to enable Day 1 readiness
• Identify process gaps and continuously improve workflows to enhance hiring efficiency and candidate experience
  

Essential Requirements

• Minimum 2 years of experience in an administrative or coordination role within human resources or talent acquisition
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Excellent communication skills and ability to collaborate with diverse stakeholders
• English and Spanish is a must
• High attention to detail with a focus on quality and process compliance
• Ability to work in a fast-paced environment while meeting deadlines and service level expectations
  

Desirable Requirements

• Experience working with applicant tracking systems or human resources information systems
• Exposure to recruitment or preboarding processes in a multinational or shared services environment
• Portuguese is desirable

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and Accommodation:

Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the

recruitment process, or in order to perform the essential functions of a position, please send an e-mail to

tas.mexico@novartis.com and let us know the nature of your request and your contact information. Please

include the job requisition number in your message.

Novartis tiene el compromiso de trabajar y proporcionar adaptaciones razonables para personas con

discapacidad. Si, debido a una condición médica o discapacidad, necesita una adaptación razonable para

cualquier parte del proceso de contratación, o para desempeñar las funciones esenciales de un puesto,

envíe un correo electrónico a tas.mexico@novartis.com y permítanos conocer la naturaleza de su

solicitud y su información de contacto. Incluya el número de posición en su mensaje.

Skills Desired