Job Description

HR Coordinator
Permanent, Full Time
Build your career where you truly belong — welcome to Umbrella Family.
For over 35 years, Umbrella Family has been a trusted leader in early childhood education and care, supported by a strong operational and administrative foundation. Our Human Resources team plays a vital role in creating a positive, inclusive, and engaging workplace that supports the success of our staff and the families we serve.
At Umbrella Family, you are valued, supported, and empowered to grow. Join a collaborative workplace where your expertise contributes directly to employee experience and organizational success. This isn’t just a job; it’s your opportunity to make a meaningful impact.
About the Role
The HR Coordinator serves as a key support role within the Human Resources team, coordinating recruitment, onboarding, employee records management, and HR administration processes across the organization. This role acts as an important point of contact for new hires, student placements, supervisors, and staff, helping ensure HR operations run efficiently and accurately.
Reporting to the Human Resources Manager, the successful candidate will support internal recruitment initiatives, organize onboarding and offboarding processes, maintain employee records, and contribute to creating a positive employee experience. This role requires strong organizational skills, attention to detail, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Total Hours: 37.5 hours per week
Schedule: Monday to Friday, day shift
Annual Salary: $48,000–$54,000
Qualifications
Education & Experience

• Diploma in Human Resources or equivalent education and experience
• CHRP designation (completed or in progress) is an asset
• 2–3 years of experience in Human Resources, Office Administration, or related roles
• Experience working in a unionized environment is an asset

Knowledge & Skills

• Exceptional time management and organizational skills with strong attention to detail
• Resourceful, process-oriented, and able to manage competing priorities
• Excellent communication and customer service skills
• Ability to adapt effectively to changing priorities and environments
• Strong administrative, coordination, and reporting abilities
• Proficiency with HR and recruitment systems, including HRIS platforms such as Dayforce
• Ability to maintain confidential information with professionalism and discretion

Key Responsibilities

• Coordinate internal job postings and position transfer processes
• Coordinate pre-hire and pre-placement document collection and onboarding processes
• Lead orientation sessions for new staff and placement students
• Coordinate offboarding activities including processing resignations and participating in exit interviews
• Coordinate employee benefits and pension enrolments
• Maintain accurate employee files in the HRIS and track credential and certification expiry dates
• Liaise with payroll and supervisors regarding staff movement and employment changes
• Perform administrative, tracking, and reporting tasks using HR and recruitment systems
• Continually develop knowledge and skills through training, coaching, and project work

Certifications & Requirements

• Must provide a satisfactory Vulnerable Sector/Criminal Reference Check and health assessment upon hire
• Ability to work in an office environment with regular computer use

Why Join Umbrella Family?

• Competitive compensation with a comprehensive benefits package
• Pension plan with employer matching
• Employee Assistance Program resources and counselling
• Priority childcare placement for employees’ children
• A positive, inclusive and supportive work environment

About Umbrella Family
Umbrella Family and Child Centres of Hamilton operates full-day early learning and child care centres for infant, toddler, and preschool children, as well as before and after school programs for kindergarten and school-age children.
How to Apply
If you are a highly organized and collaborative HR professional who enjoys supporting people and creating efficient processes, we invite you to apply. Please submit your application through this posting and join a team where your work truly matters.
Welcome to Umbrella Family, where every role makes a difference.
Commitment to Accessibility
Umbrella Family is committed to providing accommodations in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please advise us if you require accommodations at any stage of the recruitment process.

Recruitment Process Disclosure
This organization does not use artificial intelligence (AI) systems or automated decision-making technologies in the screening, assessment, or selection of applicants for employment. All applications are reviewed exclusively by Human Resources personnel and hiring managers.

This job posting is for an existing vacancy within the organization.