Job Description

About The Ground

The Ground is based in the beautiful Willamette Valley. With an integrated approach to hospitality, The Ground is a collection of experiences and destinations rooted in the philosophy of conscious, loving hospitality in service to all species. It is a philosophy of belonging that comes to life through our three core businesses: Hospitality, Farming, and Connections.

Our teams include year-round and seasonal employees working across restaurants, retail, events, farming operations, and shared services. The HR Coordinator plays a key role in supporting this diverse workforce by ensuring accurate employee setup, strong onboarding experiences, and smooth day-to-day HR operations across multiple locations.

Why We Need You

The HR Coordinator supports the full employee lifecycle with a focus on HR systems coordination, onboarding, compliance recordkeeping, and administrative support to HR and Safety functions. This role requires strong technical skills, attention to detail, and the ability to troubleshoot HR and timekeeping issues for a largely hourly workforce in a fast-moving environment.

Responsibilities

HR Systems & Technical Coordination

• Set up employees in HRIS, payroll, benefits, timekeeping, and internal systems; ensure accurate employee data across platforms.
• Troubleshoot timekeeping errors, employee access issues, and system questions from managers and staff.
• Maintain data integrity through regular audits and reporting; assist with system updates, implementations, and process documentation.
• Serve as the internal resource for basic HR system navigation and support.

Onboarding & Employee Lifecycle

• Coordinate onboarding for year-round and seasonal employees, including offer letters, MVRs, I-9 verification, and new hire paperwork.
• Schedule orientations around shift schedules, harvest timelines, and event seasons.
• Process employee status changes, promotions, transfers, leaves, and terminations in all systems.
• Maintain training records, certifications, and employee files in compliance with regulatory requirements.
• Coordinate employee anniversaries and recognition programs.

Hospitality & Farm Workforce Support

• Support managers with hiring coordination, job postings, candidate scheduling, and reference checks.
• Help answer employee questions about pay, PTO, benefits, policies, and timekeeping.
• Assist in communicating policy updates and ensuring staff understand processes across multiple locations.
• Support HR leadership with reporting and preparation of materials for leadership meetings.

Compliance & Safety Support

• Maintain accurate HR records in compliance with federal, state, and local employment laws.
• Assist with audits, required postings, and documentation related to wage & hour and employment compliance.
• Provide administrative support to the Safety Committee: scheduling meetings, tracking trainings, maintaining OSHA logs, and monitoring follow-up items.
• Help maintain safety and training documentation across hospitality and farm teams.

Requirements

Qualifications

• Bachelor’s degree preferred or equivalent relevant experience.
• 1–3 years of HR administrative or coordination experience preferred.
• Strong technical proficiency and comfort learning new systems quickly.
• Experience with HRIS, payroll, timekeeping, or benefits administration systems preferred.
• Advanced proficiency in Microsoft Office (especially Excel); experience with reporting and data management.
• Experience with Smartsheet, Miro, or other project management tools preferred.
• Strong analytical and problem-solving skills.
• Exceptional attention to detail and data accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Clear written and verbal communication skills.

Schedule: Monday–Friday with occasional weekend and evening flexibility.

Location: In person between The Ground locations in Carlton/McMinnville area.

Benefits: Benefits include health, vision, dental, life insurance, 401(k), PTO

Work Location and Hours: This position is largely based in Carlton, OR and includes frequent travel to Ground businesses in neighboring cities. Hours are typical business hours/days with the occasional need for evening or weekend availability.

The Ground is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.