Job Description

Job Location: Corporate - Oneida, NY 13421
Position Type: Full Time
Salary Range: $20.00 - $27.00 Hourly

Job Shift: DaysJoin Our Team as an HR Coordinator!
Oneida Healthcare is seeking a dedicated HR Coordinator to support our Human Resources team in delivering exceptional employee experiences. Reporting to the HR Operations Manager, you will assist with employee onboarding, orientation events, scheduling follow-ups and meetings, maintaining HR records, and supporting day-to-day HR assigned tasks.
The ideal candidate is organized, detail-oriented, and thrives in a collaborative healthcare environment. If you’re passionate about people, compliance, and making a positive impact on our team, we want to hear from you!
Apply today and help shape the future of healthcare at Oneida!
Key Responsibilities Include:
- Assist with full-cycle recruitment for clinical and non-clinical positions, ensuring hiring practices align with Oneida Health policies and regulatory requirements
- Serve as a key administrative and coordination support for the HR team.
- Schedule and coordinate employee-related meetings, follow-ups, interviews, and HR-related appointments.
- Maintain, track and follow up on action items related to employee relations, onboarding, and compliance requirements.
- Assist with new hire onboarding processes, including preparation, collection, and tracking of required employment documentation.
- Maintain confidentiality and collaborate with others professionally
- Assist with planning, scheduling, and facilitating new employee orientation events.
- Ensure new hire files are complete, accurate, and maintained in accordance with Oneida Healthcare policies and regulatory requirements.
- Maintain confidential employee records and HR databases in compliance with healthcare regulations, labor laws, and organizational policies.
- Process and track employee documentation related to hires, transfers, status changes, and separations.
- Support audits and compliance reviews by organizing and providing requested HR documentation.
- Communicate clearly and professionally with staff, leadership, and external partners while maintaining confidentiality.
- Perform other duties as assigned

Qualifications

Qualifications & Experience
- Associate’s degree in Human Resources, Business Administration, management or a related field required or an equivalent of 2-5 years’ experience required
- Bachelor’s degree a plus
- Minimum of 1–3 years of administrative or HR support experience, preferably in a healthcare or regulated environment.
- Experience coordinating schedules, meetings, and employee documentation.
- Familiarity with employee onboarding, orientation, and HR recordkeeping practices.
Knowledge, Skills, and Abilities
- Working knowledge of human resources principles, employment practices, and confidentiality standards.
- Understanding or willing to learn HR compliance requirements applicable to healthcare settings, including privacy and personnel record regulations.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- High level of attention to detail and accuracy.
- Proficiency in Microsoft Office applications and HR information systems.
- Excellent written and verbal communication skills.
- Ability to maintain discretion and handle sensitive information with professionalism.
- Demonstrated ability to work collaboratively as part of an HR team while also working independently.Top of Form

Work Environment
- Full-time, hourly position (40 hours per week)
- Standard business hours, Monday through Friday
- Office-based environment
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions
- Frequent use of hands and fingers for typing, filing, and operating standard office equipment.
- Must be able to sit and walk for the applicable work duration
- Ability to communicate effectively in person, by phone, and electronically.
- Visual acuity required for reviewing documents, computer work, and data entry.
Oneida Health is an Equal Opportunity Employer.