Job Description

We are seeking an experienced and detail-oriented HR Coordinator to join our growing HR Operations team.
The HR Coordinator will support day-to-day human resources operations with a strong focus on data
accuracy, employee lifecycle administration, and system coordination. This role is critical in a fast-paced,
multi-entity environment with high merger and acquisition activity, where consistency, attention to detail,
and strong HRIS skills are essential.
In addition to core HR responsibilities, this position provides operational support for 401(k) administration,
including contribution processing, reconciliation, and employee support, while partnering closely with
Payroll, Finance, and external vendors to ensure compliance and timeliness.
The ideal candidate brings hands-on UKG or similar system experience, and comfort supporting integrations,
onboarding, and process standardization across multiple entities. This position partners closely with Payroll,
Benefits, and HR Business Partners to ensure smooth execution and positive employee experience.

KEY DUTIES AND ESSENTIAL FUNCTIONS:
• Serves as a primary administrative and coordination support for HR operations across multiple business
units
• Maintains accurate employee data in UKG, including new hires, terminations, job changes, and
organizational updates
• Supports mergers and acquisitions, including employee data conversions, onboarding transitions, and
coordination of HR process alignment
• Assists with onboarding and offboarding processes, ensuring compliance, system accuracy, and timely
completion
• Responds to employee inquiries related to HR processes, policies, and system navigation
• Supports audits, reporting, and data validation efforts as needed
• Maintains HR documentation, job aids, and process workflows. Proactively identify where HR
documentation is needed and drafts and communicates updates.
• Partners with HR leadership on continuous process improvement initiatives
• Ensures confidentiality and compliance with employment laws and company policies
• Prepare and process 401(k) contribution files, including contribution uploads and validation of payroll
data
• Perform monthly 401(k) balancing and reconciliation, ensuring payroll, trust, and recordkeeper totals
align
• Monitor 401(k) contribution timeliness and escalate late or at-risk remittances to HR and Payroll
leadership

• Serve as a first point of contact for general 401(k) employee questions, routing complex issues to
appropriate internal or vendor resources
• Coordinate 401(k) mailings and required notices in partnership with recordkeepers and third-party
administrators
• Support new acquisition 401(k) coordination, including data gathering, employee communications
support, and transition activities
• Assist with audit preparation, documentation, and response related to retirement plan operations
• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES:
• None

REQUIRED QUALIFICATIONS:
• 4-6 years of experience in an HR Coordinator, HR Administrator, or similar HR operations role in a
complex, multi-entity, multi-state environment
• High school diploma or GED
• Strong attention to detail with proven ability to manage high-volume, transactional work accurately
• Working knowledge of HR processes across the employee lifecycle
• Strong customer-service mindset with the ability to communicate clearly and professionally
• High proficiency in Microsoft Excel and strong data analysis skills
• Strong analytical, problem-solving, and critical-thinking abilities
• Ability to manage multiple priorities under tight deadlines
• Strong organizational, time-management, and follow-through skills
• High level of integrity, confidentiality, and attention to detail
• Ability to handle sensitive information confidentially
• Flexibility in terms of willingness to meet varied and changing demands
• Ability to work independently with minimal oversight
• Strong understanding of when to escalate issues to leadership or resolve independently
• Exposure to process documentation, standardization, or system implementation projects

PREFERRED QUALIFICATIONS
• Bachelor’s degree in Human Resources, Accounting, Finance, or a related field.
• Experience supporting or participating in mergers and acquisitions within an HR or HRIS capacity.
• Demonstrated expertise in UKG Pro payroll, including configuration, troubleshooting, and reporting.
• Experience assisting with HR audits or compliance reporting.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is
required to talk or hear. The employee is occasionally required to stand and use hands to finger, handle, or
feel objects, tools or controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Standard office environment. While performing the duties of this job, the
employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is
minimal.

COMPENSATION:: ($25.81/hr - $30.65/hr) dependent on qualifications and experience

BENEFITS:

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance
• Dog-friendly office!

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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