Job Description

About Mindspace

Founded in 2014, Mindspace is a leading provider of flexible workspaces with an expanding footprint across Europe, Israel, and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces, and daily offices provide the ideal solution for enterprise companies, startups, small businesses, and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long-term career opportunities globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

About the position

This full-time position is based in London and reports to the Head of International Markets, serving as a strategic partner to General Managers across the UK, Netherlands, Romania and Poland, with a dotted-line reporting to the Global VP of HR.

We’re looking for a sharp, experienced, and business-minded HR Business Partner to support senior leaders across the EU markets, combining true strategic partnership with hands-on execution.

Based in London, you will play a key role in supporting our regional leadership team, acting as a trusted advisor to local GMs and ensuring HR practices are aligned with global standards while meeting local regulatory requirements.

You’ll be the go-to partner for managers and employees: coaching leaders, strengthening organizational effectiveness, and ensuring the employee experience is consistent, scalable, and impactful across markets. You’ll confidently own the employee lifecycle end-to-end and navigate complex people matters with discretion, sound judgment, and commercial awareness.

If you’re passionate about people, business impact, and building strong international teams - this one’s for you.

What you will be responsible for

• Act as a true strategic partner to the VP of International Markets and General Managers across the UK, Netherlands, Romania and Poland - translating business strategy into a clear, actionable people agenda (org design, capabilities, structure, workforce planning, execution).
• Coach and enable managers on leadership effectiveness, performance management, talent development, hiring decisions, and feedback culture.
• Lead and execute key talent processes end-to-end: performance cycles, talent reviews, succession planning, promotions, retention strategies, and employee engagement initiatives.
• Own and manage employee relations cases in the UK,Netherlands, Romania and Poland with professionalism and discretion (investigations, conflict resolution, compliance).
• Ensure full compliance with UK employment law and alignment with local employment regulations across supported EU markets.
• Drive organizational effectiveness initiatives including org design, role clarity, team scaling, and change management during periods of growth.
• Partner closely with TA, L&D, and People Operations to ensure strong HR delivery and scalable processes across the region.
• Leverage people data and insights to proactively identify trends and recommend solutions related to engagement, attrition risk, hiring quality, and performance.
• Collaborate with HQ functions such as Finance and Legal to ensure compliant and commercially sound employment practices (contracts, compensation frameworks, benefits, policies).

Requirements

Experience & Background

• 5+ years of experience as an HR Business Partner in a dynamic, multi-site or international environment
• Experience supporting senior leaders and multiple business units simultaneously
• Strong knowledge of UK, Netherlands, Romania and Poland employment law and HR compliance- advantage
• Experience managing complex employee relations cases in the EU
• Proven ability to translate business strategy into practical people initiatives
• Experience leading core HR processes end-to-end (performance, talent, engagement, employee lifecycle)
• Comfortable operating in a fast-paced, growth-oriented international organization

Critical Competencies for Success

• Strategic and commercially minded with strong business acumen
• Confident stakeholder manager with the ability to influence senior leaders
• Independent, proactive, and solution-oriented
• Empathetic and decisive in complex people situations
• High level of integrity, discretion, and professional judgment