Job Description

Overview of role

Location: Belfast

Contract: Fixed-Term Contract (6 months)

Hours: 20 hours per week

We are committed to offering flexibility where possible and welcome applications from candidates seeking a work pattern that fits around other commitments. The specific working arrangement can be discussed during the recruitment process.

Closing Date: 20 November 2026

We are seeking an organised and proactive HR Assistant to join our team on a fixed-term basis. This is a varied role offering the opportunity to support the delivery of HR services while contributing to employee engagement, communications and wider site initiatives.

Whether you're developing your career in HR or looking to bring your existing HR experience to a flexible part-time role, this opportunity offers exposure to a broad range of people-focused activities within a supportive team.

Key Accountabilities

• Provide administrative support to the HR team across the employee lifecycle.
• Maintain accurate employee records and HR systems, ensuring data is up to date.
• Support recruitment activities, including advertising vacancies, arranging interviews, and communicating with candidates.
• Assist with training administration, including booking courses, overseeing training matrix and maintaining training records.
• Monitor absence records and produce reports for managers.
• Support HR projects and initiatives, including development programmes, wellbeing campaigns and employee engagement activities.
• Provide administrative support for disciplinary, grievance, and investigation processes.
• Respond to routine employee and manager queries, escalating where appropriate.
• Work alongside People Services and Hiring Managers to coordinate onboarding and induction activities for new starters.
• Process employee changes such as promotions, transfers, and leavers.
• Support payroll processes by providing accurate employee data and documentation.
• Ensure HR processes comply with employment legislation, company policies, and GDPR requirements.
• Produce regular HR metrics and management information reports.
• Organise meetings, take notes, and maintain confidential HR files.

The Right Person

Essential

• Previous experience in administration ideally within a HR team
• Highly Competent level in Microsoft Office; including Excel, Outlook, PowerPoint and Word
• Highly effective communication skills at all levels
• Proactive and adaptable, with strong organisational skills and a willingness to learn.
• Ability to maintain confidentiality and handle sensitive information professionally.

Desirable

• Educated to degree level in Human Resources (or a related discipline), or currently studying towards a relevant HR qualification.
• Knowledge of SAP