TotalEnergies

HR ASSISTANT

TotalEnergies  •  Harare, ZW (Onsite)  •  2 hours ago
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Job Description


Country
Zimbabwe
City
HARARE
Area
Zimbabwe

Workplace location
HARARE-AUCKLAND RD(ZWE)
Employer company
TotalEnergies Marketing Zimbabwe (Private) Limited
Domain
Human Resources
Type of contract
N/A
Experience
Minimum 3 years

Context & Environment

  • General economic challenges related to continued increase in the cost of service from providers

Activities

Property Management

  • Company Houses (Management of company houses, rent booking of invoices sent by Dawn properties and to be paid each month)
  • Persistent follow up on rent income from Dawn properties
  • Residential properties – Company occupied and those leased by tenants
  • Checking of levies, caretakers and city of Harare bills
  • Radio and Tv annual licensing paid annually
  • Monthly debit notes, set off journal and FEC on management fee, monthly rent reconciliations
  • Advise cashier of rentals received and split by tenant
  • Renovations and faults- escalate Marozva

Company vehicles

  • Vehicle issue and return
  • Pool car management and service scheduling
  • Monthly fuel allocation maximum
  • Licensing for all vehicles
  • Disposals and acquisitions
  • Vehicle Asset Register update
  • Accidents, record keeping on the accidents file, issuing book and insurance to ensure vehicle is repaired by insurer and police reports are made via the employee
  • Fire extinguishers service
  • Ensure all vehicles have required accessories – fire extinguishers, reflectors, vests, etc

Canteen

  • Handle all issues to do with the canteen or related service
  • Purchase of groceries and distribution

HR Administration

  • Filing
  • Assisting with file retrievals
  • Taxis for staff bus when unavailable
  • Access cards system management- engagement and disengagement
  • Assisting in Immigration duties- Permits and visas
  • Labour issues- minuting in hearings
  • New employee induction
  • Employee final Exit checklist and termination forms
  • Office Furniture and old canteen equipment disposals
  • Create Purchase Orders in My eProc and Payment requests in EDMS
  • Conduct Basic Due Diligence for Service providers
  • Ensure all contracts are valid at all times

Stationary

  • Distribution of stationary to staff
  • Purchase of stationary

Contract Management

  • Ensuring contracts are always valid
  • Constant communication with service providers (Taxis Service, Cleaning Services, Labour Broking, Property management)

Candidate Profile

  • A Social Science/ Human Resource Degree plus a recognized professional qualification
  • Minimum of 2 years relevant HR experience.
  • Good communication skills

Additional Information

SCOPE

  • Update and maintain Motor Vehicle Asset register, including disposals
  • Responsible for the administrative function for a fleet of ±42 Company vehicles
  • Property management
  • Support the HRM with processes and procedures

HSE

  • Ensure full compliance with Total HSE policies by demonstrating personal commitment to HSEQ.

Integrity

  • Ensure full compliance with Total Code of Conduct in all aspects of the job, especially confidentiality, in line with the core values of the company and emulate the same as an individual.
TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

TotalEnergies is a global multi-energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Our more than 100,000 employees are committed to energy that is ever more affordable, more sustainable, more reliable and accessible to as many people as possible. Active in nearly 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

TotalEnergies

About TotalEnergies

Have you ever thought of offering your skills and expertise to a multinational company?

Give your best to better energy and make the commitment with TotalEnergies. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 105,000 employees : to be a world-class player in the energy transition

Industry
Oil, Gas & Mining
Company Size
10,000+ employees
Headquarters
Paris La Défense Cedex, FR
Year Founded
Unknown
Website
totalenergies.com
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