Job Description

In Silver Bay Seafoods, we place a high value on the people who work there. Our company is looking for a highly skilled Seasonal Administrative Assistant to join our team and assist us with administrative duties. Your role as a Seasonal HR Assistant is to facilitate the efficient operation of the Corporate Human Resources department by performing a variety of clerical and administrative tasks.

You will collaborate closely with members of the Silver Bay Seafoods Human Resources team, EEX and Recruiting team, among others. Silver Bay Seafoods expects you to be initiative-taking in your duties as well as assist in organizing the administrative tasks within the department.

Essential Duties and Responsibilities

The responsibilities of the position include the following:

• Completes administrative requests from outside agencies such as, but not limited to, verification of employment, unemployment insurance claims, unemployment insurance audits, tax letters, and employment letters.
• Scans documents into UKG HR/Payroll system.
• Assist with employee questions via email.
• Assist with creating meeting agendas and presentations.
• Other duties as assigned.

Competencies
To perform the job successfully, an individual should demonstrate the following functional and interpersonal competencies:

Functional

Organization – In order to be successful as the Seasonal HR Assistant, you must be organized. This will help you work clearly to organize electronic employee data and forms as well as create accurate and professional letters to outside sources.

Proactive Problem Solving – this can help you find solutions to challenges within our new document manager system as we begin to populate the system with forms and information.

Experience working in high-volume, fast paced hiring environment required. You will need the ability to adapt and excel when business plans change.

Attention to detail – You can prioritize tasks, work with a sense of urgency, yet leave nothing to chance. You can factor in every piece of information that will lead to improved processes and reduced costs.

Advanced computer skills, including Microsoft Office Suite, HRIS and ATS related systems. Proficient in Excel & Microsoft Office - able to use MS Word to edit text documents, create templates, and automate the creation of tables of content. Running and creating functions, pivot tables, and charts in excel.

Interpersonal

Dependable - Can be relied on in any given situation. This can include anything from being punctual following through with tasks.

An assertive, proactive, innovative, creative personality with the high physical and intellectual energy necessary to achieve success, whilst showing confidence.

Strong interpersonal and communication skills, with ability to professionally interact with a diverse blend of personality types at all levels of the organization.

High Standards - Quality orientation. Follow through on commitments. A Doer who gets things done.

Communicator- Effective written and verbal communication to a broad range of business leaders and enjoys building strong relationships. Aptitude for talking to people and extremely comfortable asking questions to help achieve desired outcome. Okay with uncertainty and able to do 80 for the 20 types of reviews. You won’t always get everything right and have all the data required, you will have to make assumptions.

Education and Experience

• At least 2 years administrative assistant experience highly preferred.
• Familiarity with HR databases, UKG a plus.
• Excellent organizational skills and attention to detail.
• Exceptional communication, interpersonal, and decision-making skills.

Work Environment and Schedule

This position is for our Seattle, WA corporate office, and would require 5 days per week in the office.

Physical Demands

While performing the essential function and job duties associated with the job, the employee is regularly required to sit, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

Mental Activities

The employee is frequently required to set an example by consistently modeling high standards of honesty and integrity. Presentation and sharing of information should be handled in a direct, appropriate, and helpful manner. Maintains a reputation for honesty, confidentiality, reliability, and fairness. Is willing to admit mistakes and does not misrepresent him/herself for personal gain. Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

Salary Disclosure

The typical hourly pay range for this role is $22.00 -$24.00 per hour. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills.

Silver Bay Perks

Benefits and Perks listed below may vary depending on the nature of your employment with Silver Bay and the state where you work.

Health Insurance: Seasonal Employees, as well as their families, are eligible for health benefits that include medical, dental and vision benefits once the employee meets the required 1560 hours worked to become benefit eligible. Employees are also eligible to receive basic life insurance.

Paid Sick Leave: Provided as required by Washington state law.

Employee Assistance Program: Available for employees and their families.

Other Compensation: Employees are eligible for an annual discretionary bonus.

Silver Bay Seafoods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to humanresources@silverbayseafoods.com