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  Provides broad administrative support across recruitment coordination, HR onboarding, office operations, travel management, and event logistics for an Australian client.
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  Manages candidate communications, including confirmations, reminders, follow-ups, and general recruitment-related updates.
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  Coordinates interview scheduling across different time zones, ensuring candidates, interviewers, and internal stakeholders are aligned.
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  Supports reference check coordination by sending requests, chasing responses, tracking completion, and escalating delays when required.
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  Assists with onboarding administration, including forms, induction schedules, system access tickets, checklist tracking, and related documentation.
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  Handles office management and operations administration, including stock ordering based on minimum levels and reorder triggers.
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  Communicates with suppliers, gathers quotes, and prepares basic invoice information for review and approval.
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  Updates internal procedures, checklists, and administrative workflows to support consistency and accuracy.
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  Coordinates courier bookings, delivery tracking, returns, and related supplier or vendor communications.
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  Provides calendar administration for recurring rhythm meetings and other scheduled business activities.
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  Manages shared inbox triage by routing, tagging, logging, and escalating messages based on priority and required action.
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  Supports travel administration by arranging bookings based on written rules and preparing accurate itineraries.
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  Manages travel changes, updates schedules, and communicates adjustments to relevant stakeholders.
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  Coordinates event logistics, including invites, RSVP tracking, run sheet drafts, vendor emails, and general event preparation.
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  Requires strong communication skills, high attention to detail, proactive follow-up, sound judgment, and the ability to manage multiple administrative workflows with minimal supervision.

Requirements

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  Previous experience in HR administration, recruitment support, talent coordination, or a similar administrative role.
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  Strong communication skills, with the ability to manage candidate, supplier, vendor, and internal stakeholder communications professionally.
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  Experience coordinating interviews, confirmations, reminders, follow-ups, reference checks, and onboarding documentation.
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  High attention to detail, especially when managing forms, checklists, schedules, system access requests, supplier quotes, invoices, and travel details.
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  Proactive and highly organised, with the ability to anticipate needs, follow up on pending items, and keep tasks moving without being prompted.
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  Able to work independently with minimal supervision while maintaining accuracy, accountability, and timely completion of tasks.
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  Smart, resourceful, and capable of thinking through problems, making sound decisions, and escalating issues when required.
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  Highly adaptable to AI initiatives, new technologies, automation tools, and process improvements that support recruitment, HR, and administrative workflows.
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  Strong calendar management and scheduling skills, including the ability to coordinate meetings and interviews across different time zones.
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  Comfortable managing shared inboxes, routing messages, tagging requests, logging updates, and escalating urgent matters appropriately.
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  Able to follow written processes and business rules while also identifying opportunities to improve procedures, checklists, and workflows.
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  Strong coordination skills across office administration, supplier communication, courier bookings, delivery tracking, travel arrangements, and event logistics.
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  Proficient in using Microsoft Office, Google Workspace, email platforms, calendars, spreadsheets, and general admin or HR systems.
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  Ability to handle multiple priorities in a fast-paced support role while maintaining professionalism, confidentiality, and accuracy.

Benefits

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  HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
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  Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
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  Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.