Job Description

Location: Central London

Seniority: Experienced – Manager (10 years)

Languages: Fluent in English and French

Available: ASAP

Based in the heart of the City of London, in a new, modern and welcoming office, Constantin is Deloitte France's regional office in the UK. It specializes in auditing UK subsidiaries of groups audited by Deloitte (mainly Deloitte France). Today, the London office is enjoying strong growth and has more than 150 professionals.

Our current HR and Office Manager is about to retire so in this context, we are looking for someone to take over her role.

About the role

We are seeking an experienced and highly organized HR and Office Manager to lead HR operations, payroll and benefits administration, while also managing the day-to-day operational running of our London office. This is a hands-on role covering payroll, pensions, benefits, Onboarding, HR administration, visas, compliance and Office Management. You will work closely with the Partners, Finance team, the HR Business Partner and the HR team to maintain accurate processes, ensure legal UK compliance, compliance with Deloitte France rules and support business continuity.

Key Responsibilities

Payroll Administration and Pension & Benefits administration

• Monthly preparation and payroll liaison with the external payroll bureau.
• Quarterly projection of salary budget for the Financial Year.
• Yearly annual salary budget liaising with the Partners
• Act as the main contact for benefits providers.

• Monitor employee benefit data, new joiners, leavers and contractual changes.
• Approve and monitor monthly benefits and pension invoices.

Joiner and Leavers

• Conduct physical onboarding and exit meetings with the HRBP and HR team.
• Oversee staff record maintenance in HR tools by the HR team.

Visa Administration

• Manage visa allocation, renewals, sponsorship and immigration matters.
• Liaise with immigration consultants when required.
• Quarterly audit of passport and visa data.

Administration & Compliance

• Ensure contracts, offer letters and employee files are kept current.
• Weekly reconciliation of HR action items (visas, departures, payroll deadlines).
• Maintain handbooks and policy changes with HR Business Partner.
• Monitor completion of employees’ yearly independence forms.
• Prepare and assist with various audits monitoring visits/inspections (including ICAEW, Deloitte France, ISO…).
• Payroll tax related declarations.

Office Management

• Supervision of the Reception (various checks and reporting for compliance purposes).
• Being one key contact within Deloitte’s business continuity plan in case of incidents.
• Monitoring contracts of external providers (office maintenance and logistic) including yearly archiving.
• Organising fire drills and Health and Safety trainings whenever needed in compliance with the UK regulation and the building management.
• Suppliers invoice approval and monitor conflict checks.

This role includes the management of the HR team and Reception (monitoring, appraisals…).

We are looking for an experienced professional (+10 years of experience) with proven experience in Payroll, Office Management and/or HR. Knowledge of UK employment law and UK payroll administration is a real plus. We are looking for someone with strong organisational and communication skills, ability to multitask and handle deadlines. Fluency in French is a must

By joining Constantin – Deloitte France, you will have the opportunity:

• To evolve in a friendly and fast-growing structure, where teamwork and fieldwork are key,

• To work closely with Constantin’s Management team with the support of teams based in the UK and in France,

• To develop a set of skills, shared with our international Deloitte network, which promotes team spirit, an ethical environment, and integrity,

• To have an attractive salary package,

• To benefit from Constantin employees’ benefits (pension, healthcare…).