The role of the HR/Admin Technical Assistant is to perform HR and Admin related tasks in the day-to-day basis for the Field Office.
Generic responsibilities
• Adhere to NRC policies, tools, handbooks, and guidelines. • Implements independently procedures and activities within own function as delegated.
• Responsible for organizing and delivery of tasks in line with priorities and standards.
• Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effective in supporting the team.
• Use initiative in day-to-day problem solving in line with agreed procedures, priorities, and standards for the area of work.
• Prepare and develop status reports as required by management. • Ensure proper filing of documents. • Promote and share ideas for improvement in your area of expertise.
Specific responsibilities
HR:
• Responsible for maintaining accurate data in the HR Database (People System, filing tree, excel database)
• Responsible for proper documentation and filing (i.e. personnel files, hard and electronic, timesheets, attendance sheets, overtime, leave requests, staff trackers, etc.)
• Responsible for the proper filing of recruitment documents
• Supporting hiring and resignation processes in accordance with procedures (creating a contract, updating trackers, filling out established forms, updating trackers, etc.)
• Supporting of the induction process
• Supporting of vacation and sick leave processes in accordance with the procedure
• Creation of HR orders (vacation, business trips, etc.)
• Tracking the attendance of the NRC’s mandatory trainings
• Verifying the correctness and signing timesheets of Kharkiv office employees
Admin:
• Maintaining the life of the Kharkiv Field Office:
− Purchase of necessary goods (cleaning supplies, small appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.) and preparing a payment package documents.
− Organization of minor repairs
− Support in proper storage of office supplies
• Maintaining the accommodation of the international staff (items missing or that need to be replaced/repaired)
• Search for office premises, guesthouses, apartments, and support in concluding of the agreement and further extension.
• Managing a multi-purpose cash advance if necessary
• Responsible for organization of business trips for employees of the Kharkiv Оffice (booking hotels)
• Organising requested workshops, trainings, and events.
• Responsible for updating and filing of Admin files.
• Other tasks related to HR/Admin responsibilities.
Context/specific skills, knowledge, and experience:
Qualification requirements:
• Bachelor’s degree and above in relevant field
• Years of Experience - 1
• Experience of working in HR and Admin field
• Confident user of MS Office
• Confident level of spoken and written English
Behavioural Competencies :
• A high commitment to confidentiality
• Coping with change
• Communicating with impact and respect
• Planning and delivering results
• Empowering and building trust
• Managing resources to optimize results
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.
We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 40 countries. We specialise in six areas: food security, education, shelter, legal assistance, protection from violence, and water, sanitation and hygiene.
We stand up for people forced to flee. NRC is a determined advocate for displaced people. We promote and defend displaced people's rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.
We work with partners across the world through NORCAP, our global provider of humanitarian, development and peacebuilding expertise. NORCAP collaborates with local, national and international partners on finding sustainable solutions to meet the needs of people at risk.
Around 15,000 humanitarians work with the NRC. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves forced to flee their homes.
NRC assisted almost 9.1 million people worldwide in 2024, and with your support, we can help even more.
In order to meet the needs of more than 120 million displaced people worldwide, we need to unite forces across sectors and work together as one team. Through mutual partnerships we are dedicated to finding unique solutions for people who have been forced to flee, helping them build a sustainable future for themselves and their communities.
To find out how you can support our work, please visit nrc.no/corporate or send an e-mail to corporate@nrc.no.
