Job Description

HR & Admin Officer

Employment Type: Full-time

The HR & Admin Officer is responsible for providing comprehensive HR and administrative support across the business. This role includes managing HR records, assisting with payroll and HR system, coordinating leave and attendance, updating and managing the SharePoint folder and ensuring smooth day‑to‑day office operations. The ideal candidate is highly organised, detail‑oriented, and able to manage multiple tasks simultaneously in a fast‑paced environment.

Key Responsibilities

HR & Payroll Administration

• Manage and maintain employee records
• Process monthly payroll inputs, including new hires, terminations, salary changes, and deductions.
• Ensure accuracy of employee data and payroll information.
• Prepare payroll reports when required.
• Handle employee onboarding and offboarding documentation and processes.

Leave & Attendance Management

• Oversee and track leave applications and approvals via the internal system
• Monitor annual leave, sick leave, family responsibility leave, and other statutory leave types.
• Ensure accurate capturing of leave data and resolve any discrepancies.
• Generate leave reports for management when needed.

General HR Support

• Maintain HR files and ensure compliance with company policies and labour legislation.
• Support performance review cycles, training coordination, and employee engagement initiatives.
• Address employee HR queries professionally and promptly.

Office & Administrative Duties

• Manage office supplies, equipment, and basic facility needs.
• Coordinate travel bookings, meetings, and company events where required.
• Prepare letters, documents, and reports as needed.
• Provide general administrative support to management and staff.

Skills & Competencies

• Strong organisational and time‑management skills.
• Excellent multitasking ability and attention to detail.
• Solid understanding of HR processes and labour regulations.
• Strong communication skills (written and verbal).
• Ability to maintain confidentiality at all times.
• Proficiency in MS Office (Word, Excel, Outlook).

Qualifications & Experience

• Diploma or certificate in Human Resources, Office Administration, or a related field (preferred).
• 2–4 years experience in HR and administrative roles.
• Experience working with HR/Payroll is mandatory.
• Experience in a fast‑paced environment with multitasking responsibilities.