The purpose of this position is to implement delegated areas of responsibilities of HR and Administration in Kabul CRC office. HR and Admin Assistant will ensure implementation of NRC policy, procedures and tools in Kabul CRC with focus and main responsibility on Human resources and administrative functions.
For more details about this position please click here: and NRC Grade Structure.
Generic Responsibilities:
Prepare and develop status reports as required by management.
Ensure proper filing of documents.
Specific Responsibilities:
Assist in reviewing of accuracy job descriptions are in place for all staff in Kabul CRC.
To ensure the CVs are received and put in a folder properly and handed over to the relevant section head for short listing and further process.
To act as an administrator on the written tests of applicants and to participate in the interviews.
Proper record keeping of recruitment files.
Maintaining the training and leave records of each employee as per NRC format.
To maintain and ensure HR Databases are updated and information related to staff are collected properly on time.
To maintain and update employee personal files regularly and ensure personal file’s requirements are met properly.
To ensure that recruitment files, staff attendance and timesheets checked, and filled properly on monthly basis.
Support and ensure that Kabul CRC office staff has obtained Tax Identification Numbers and National Work Permits.
Reporting to support office related to administration and HR activities and when required.
Carries out Admin-related operational/control tasks including correspondence to Government and other agencies as required.
Proper accommodation arrangements for staff.
Timely supervision of Kabul CRC Office Rooms in Country Office and CRCs premises and make sure Kabul CRCs premises are provided with required goods and facilities to staff.
Requesting office supplies and office stationaries to Kabul CRCs staff when required.
Making sure, that premise rent payment, electricity bills, municipality clearance and etc are processed on timely manner.
Ensure timely provision of office space, desk and accommodation for incoming staff.
Ensure that recruitment and personal files of Kabul CRC staff are scanned and original recruitment and personal files are shared with Kabul Country office on time.
Ensure all HR trackers (HRMIS, Training tracker, leave tracker, contact list...) For Kabul CRC office is up to date.
Ensure that Kabul CRC regular and CBW staff payroll and final payments are processed on time.
Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments.
Any other activity assigned by the supervisor.
Generic Professional Competencies:
Bachelor’s Degree in BBA, Administration or Management.
At least 3 years’ previous work experience in HR and Admin with humanitarian INGOs/NGO.
Participated/Received at least 3 training courses related to Human Resources.
Completion of Basic English Language Course.
Excellent knowledge in Microsoft office, especially Excel.
Sound Knowledge of context/Area.
Excellent understanding of HR issues.
Fluency in written and spoken English.
Ability to work additional hours when required.
Ability to commence work immediately.
Behavioral Competencies:
Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect
We Offer:
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.
We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 40 countries. We specialise in six areas: food security, education, shelter, legal assistance, protection from violence, and water, sanitation and hygiene.
We stand up for people forced to flee. NRC is a determined advocate for displaced people. We promote and defend displaced people's rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.
We work with partners across the world through NORCAP, our global provider of humanitarian, development and peacebuilding expertise. NORCAP collaborates with local, national and international partners on finding sustainable solutions to meet the needs of people at risk.
Around 15,000 humanitarians work with the NRC. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves forced to flee their homes.
NRC assisted almost 9.1 million people worldwide in 2024, and with your support, we can help even more.
In order to meet the needs of more than 120 million displaced people worldwide, we need to unite forces across sectors and work together as one team. Through mutual partnerships we are dedicated to finding unique solutions for people who have been forced to flee, helping them build a sustainable future for themselves and their communities.
To find out how you can support our work, please visit nrc.no/corporate or send an e-mail to corporate@nrc.no.
