Job Description

The HR Analyst supports Managers by executing administrative, compliance, and process-driven tasks. This role guarantees the accuracy of HR documentation, payroll inputs, employee records, and operational billing data while maintaining site-level continuity, vendor coordination, and overall service readiness.

Qualifications

• Bachelor’s degree in HR, Business Administration, Industrial Relations, or a related field.
• 2–3 years of experience in HR operations, HRBP support, administrative HR, or office coordination.
• Demonstrated capability in handling structured processes, documentation flows, and service-delivery or back-office routines.
• Experience with HRIS platforms, payroll inputs, and data validation.
• Intermediate–advanced proficiency in Excel (pivot tables, validations, audits).
• English proficiency B2/C1

Competencies

• Operational Excellence: Capacity to maintain consistent processes under defined standards.
• Analytical Orientation: Ability to interpret HR and operational data into clear outputs.
• Service & Stakeholder Focus: Coordinates with employees, leaders, and external vendors.
• Organization & Time Management: Manages parallel tasks with deadlines across two reporting lines.
• Professional Discretion: Handles confidential information with rigor and compliance.

Main Responsibilities

• Maintain and update employee files, document control, and compliance documentation aligned with company policies.
• Prepare and validate payroll inputs (attendance, incidents, overtime, leaves, corrections) before submission.
• Coordinate onboarding and offboarding administratively, including documentation, accounts, access, scheduling, and checklists.
• Prepare HR-related reports and trackers (headcount, compliance calendars, documentation inventories, policy acknowledgments).
• Conduct routine audits on employee data, contracts, and HR digital repositories.
• Provide structured administrative support for HRBP interactions: scheduling, documentation, survey deployment, and follow-up tracking.
• Manage site-level logistics such as supplies acquisition (coffee, stationery), inventory control, and minor purchasing activities.
• Track and validate monthly operational expenses, including vendor invoices and site cost breakdowns.
• Maintain updated logs of access cards, equipment assignments, and space utilization.
• Maintain trackers related to office costs, petty cash, and expenses.
• Prepare welcome kits, coordinate access, and ensure site readiness for new hires.
• Support small-scale, non-strategic employee activities (birthdays calendar, small logistics)