Job Description

Job title: HR Advisor

Position: 9-month Fixed Term Contract

Working Hours: 35 hours per week

Functional area: HR, Policies & Operations

Reporting to: Head of HR

Location: W4 5YA

Purpose of the job:

To provide efficient HR services to MHI-EMEA. To be the first contact for all HR related queries and escalate these when required. Work alongside the Head of HR and HR Team, ensuring all employees and managers are provided with key information on HR processes and procedures. To process and oversee the payroll and benefits procedures for employees of MHI-EMEA. To provide support and training, when required, to the HR Officer.

General Duties

• Support HR projects and initiatives across MHI-EMEA as required.
• Provide HR support to branch offices and work closely with local HR contacts on employee related matters.
• Manage the FY2026/27 Performance Management and Goal Management (PMGM), salary review and bonus processes, ensuring all requirements are completed accurately and within agreed timelines.
• Support with maintaining HR policies and procedures in line with legislation.
• Prepare HR reports, metrics and management information as required.
• Assist with employee engagement initiatives, surveys and follow-up actions.
• Support with ad hoc HR projects and activities as required.

Annual Salary Review

• Manage the delivery of the annual Performance Management and Goal Management (PMGM) appraisal cycle.
• Provide job coding to managers, ensuring roles are aligned to the appropriate grade, level and responsibilities.
• Prepare and provide salary benchmarking data to support salary review discussions.
• Meet with General Managers to review performance appraisal outcomes, discuss salary proposals and provide guidance to ensure a consistent approach across the company.
• Liaise with HQ, branch offices and line managers to support performance appraisal and salary review processes.
• Communicate updates and amendments to salary proposals following discussions with senior management and ensure all agreed actions are implemented.
• Draft the salary review and bonus letters following management approval.
• Prepare the bonus payment and liaise with payroll to ensure payments are processed accurately and within the agreed deadlines.

HR Administration

Payroll and Benefits

• To process the payroll
• Responsible for MHI-EMEA’s benefits administration
• Payroll and benefits analysis when required

Resourcing

• Manage the end-to-end recruitment process including advertising, shortlisting, interviewing and offer management.
• Produce correspondence regarding offer of employment / contract of employment / changes to employment contract.
• Ensure all pre-employment checks, including references and background screening, are completed in line with company procedures.
• Provide guidance and support to HR Officer on recruitment processes and best practice.
• Maintain and update job descriptions to ensure they accurately reflect role responsibilities and requirements.
• Conduct and deliver the new starter induction
• Oversee the probation review process and support the HR Officer in monitoring completion of probation assessments.
• Provide training and support to other HR members on Recruitment processes
• Provide salary benchmarking data to support recruitment, salary reviews and organisational changes.

Learning and Development

• Review and improve, where necessary, current training programmes in place
• Support with training courses and training providers if necessary
• Oversee training events and support the HR Officer with their coordination.

Employee Relations

• Administrate ER letters and documents
• Take ER meeting minutes / notes if required
• Arrange OHT appointments as and when necessary

HR Policy and Practice

• Provide advice and guidance to managers and employees on HR policies and procedures.
• Maintain and update the Staff Handbook and Policies
• Keep up to date on legislation changes and report these to the Head of HR.

Other Duties

• Work with HRIS team to provide feedback as a user to ensure new HR systems are fit for purpose
• Work across HR teams to support with HR topics like employee engagement and retention of talent
• Provide support and training to other HR members when required
• Undertake other duties if required

Required Skills

• Strong analytical and problem-solving skills
• Excellent attention to detail
• Strong customer service focus and ability to communicate effectively with employees, managers and external providers
• MS Office (Advanced);
• Excellent written and verbal communication skills
• Initiative and problem-solving attitude;
• Strong interpersonal skills with the ability to build trust, credibility and effective working relationships across the company
• Strong organisational and time management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to handle confidential and sensitive information with discretion

Experience/Education:

• A minimum of 2-3 years' experience in an HR Advisor role or similar level position.
• Experience with payroll calculations, processes and systems
• English and Maths GCSE Grade C or the above, or equivalent
• CIPD Level 5 qualified or above.

Location:

• Building 11, Chiswick Park, 566 Chiswick High Road, London, W4 5YA
• Visiting group companies’ offices in the UK and Europe if required.