Job Description

We exist to create positive change for people and the planet. Join us and make a difference too!

Job Title: HR Administrator

Location: Warsaw (hybrid)

The base salary for this position starts from 84 000,00 PLN gross annually

About the role:

We are looking for an organised and service-focused HR Administrator to join BSI’s People team. In this role, you will provide essential day-to-day administrative support across the employee lifecycle, helping ensure HR processes run smoothly and colleagues receive timely, accurate support.

You will support activities including onboarding, employee changes, offboarding, HR documentation, payroll administration, and responding to employee queries, while maintaining high levels of accuracy, confidentiality, and customer service.

This is an excellent opportunity for someone looking to build or further develop their career within HR, gaining exposure to a broad range of people processes within a collaborative and international environment.

Key Responsibilities:

• Provide first-line HR administrative support, ensuring a professional and responsive employee experience.
• Coordinate employee lifecycle activities including onboarding, contractual changes, and offboarding processes.
• Maintain accurate employee records and documentation within HR systems.
• Respond to employee and manager queries, escalating more complex or sensitive matters where appropriate.
• Prepare HR documentation including contracts, letters, and employment confirmations.
• Support payroll administration activities, ensuring timely and accurate data submission.
• Coordinate onboarding and offboarding activities with internal stakeholders such as Payroll, IT, and Facilities.
• Support local benefits administration and related employee communications where applicable.
• Contribute to continuous improvement of HR processes, templates, and guidance materials.
• Support wider HR projects and operational initiatives as required.
• Promote a positive, collaborative, and inclusive employee experience through all interactions.

What we’re looking for

Essential:

• 1–3 years of HR administration or similar administrative experience (including internships).
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent attention to detail and ability to handle confidential information professionally.
• Strong written and verbal communication skills.
• Ability to build positive working relationships with colleagues and stakeholders.
• Comfortable working in a changing and fast-paced environment.
• Good technical aptitude and willingness to learn HR systems and tools.
• Business English and Polish.

Highly desirable:

• Experience working with HR systems or workflow/ticketing platforms.
• Exposure to onboarding, payroll administration, or employee lifecycle processes.
• HR-related qualification or studies.
• Experience supporting HR operations within an international or matrix organisation.

What we offer:

· The base salary for this position starts from 84000 PLN gross annually.

· BSI offers a competitive total reward package, along with an independent and varied role in an international environment. We provide flexible working hours, continuous training and development, and a wide range of flexible benefits that can be tailored to suit your lifestyle.

🏥 Private medical insurance (Medicover Premium Plus)

💰 PPK pension plan with employer contributions

💵 Annual bonus based on company performance

🌴 Up to 26 days annual leave

🎓 Learning & development support, including language courses

❤️ Life & disability insurance coverage

🏋️ Multisport benefit

🌟 Employee recognition programme & employee discounts

🧘 Wellbeing support (EAP, Maven & flu vaccinations)

👨‍👩‍👧 Enhanced parental and family leave benefits

D&I Policy

BSI is committed to ensuring the diversity of our workforce reflects that of our clients and the communities in which we operate. Our goal is to create a sense of belonging for all employees by providing opportunities to develop, grow, and engage with our global organization all while having fun doing great work. BSI is a community where everyone can thrive.

If you require any reasonable accommodations to be made on account of a disability or impairment throughout out our recruiting process, please inform your Talent Acquisition Partner.

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About Us

BSI is a business improvement and standards company and for over a century BSI has been recognized for having a positive impact on organizations and society, building trust and enhancing lives.

Today BSI partners with more than 77,500 clients in 195 countries and engages with a 15,000 strong global community of experts, industry and consumer groups, organizations and governments.

Utilizing its extensive expertise in key industry sectors - including automotive, aerospace, built environment, food and retail, and healthcare - BSI delivers on its purpose by helping its clients fulfil theirs.

Living by our core values of Client-Centricity, Agility, and Collaboration, BSI provides organizations with the confidence to grow by partnering with them to tackle society’s critical issues – from climate change to building trust in digital transformation and everything in between - to accelerate progress towards a better society and a sustainable world.

BSI is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace.