Job Description
HR Administrative Support
The HR Administrator provides administrative and operational support to the HR Business Partner (HRBP) team, ensuring the smooth execution of day-to-day HR processes. This role is primarily focused on coordination, documentation, and data management and plays a key role in maintaining efficient HR operations, handling administrative tasks, and supporting the employee lifecycle from an organizational and logistical perspective.
Key Responsibilities:
Administrative Support to HRBPs
• Provide day-to-day administrative support to the HRBP team
• Coordinate meetings, agendas, and HR-related calendars
• Prepare documentation, presentations, and reports as required
• Manage shared HR inbox and route queries to the relevant stakeholders
Employee Data & Documentation
• Maintain accurate and up-to-date employee records in HR systems
• Prepare standard employee documentation
• Ensure proper filing (digital and/or physical) of employee documents
• Support data updates (new hires, changes, terminations) in HR systems
Process Coordination
• Support and coordinate HR processes such as onboarding, offboarding, and internal moves
• Track and follow up on required documentation and approvals
• Ensure administrative steps are completed accurately and on time
Payroll & Benefits Support (Administrative)
• Compile and validate data inputs for payroll processing
• Track absences, holidays, and other employee data
• Support administration of employee benefits (enrolments, changes, queries redirection)
Reporting & Data Management
• Extract and prepare basic HR reports (headcount, absences, etc.)
• Ensure data accuracy and consistency across systems
• Support audits and documentation reviews
General Operational Support
• Ensure compliance with administrative processes and internal procedures
• Identify opportunities to improve administrative workflows and efficiency
• Support ad hoc tasks and projects within the HR team
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Skills & Competencies
• Strong administrative and organizational skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and priorities
• Strong coordination and follow-up skills
• Discrete and professional handling of confidential information
• Good communication skills (primarily for coordination and support)
• Proficiency in MS Office
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Profile & Experience
• Previous experience in administrative roles (HR experience is a plus, not required)
• Comfortable working with data and documentation
• Structured, reliable, and service-oriented mindset
• Ability to work in a fast-paced, support-driven environment
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Reporting Line
• Reports to HR Manager / HRBP Lead
