Job Description

What You Can Expect:

Fixed Term Contract until 31st December 2026

Shift Pattern: Monday to Wednesday, 07:30 - 15:30, 30 minute unpaid break (22.5 hours a week)

Areas of Responsibility:

Payroll

• Support with the completion of the daily T&As
• Support with inputting R.T.W forms through our payroll system/Workday and updating employee personnel files
• Managing the employee absence line, recording all relevant information in the Absence Tracker, updating line managers on staff absences, and issuing communication emails.
• Support with the payroll administration, under the guidance of HRBP.
• Support with the completion of the weekly payroll process.
• Entering employees’ details into the HR system accurately - Equator (K3 Syspro) & Workday
• Updating bank holidays and closed holiday period on Equator for all colleagues in the business
• Responding to Payroll queries on taking the relevant actions.

Compliance/WORKDAY

• Supporting with HR compliance in eligibility to work documentation and passports.
• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.
• Sending relevant emails to managers.
• Supporting with leaver process.

HR Ad-Hoc

• Provide administrative support to the HR team where required.
• An understanding of HR policies & practices.
• Build positive and effective relationships with key stakeholders.
• Filing documentation in the employee’s personnel files.
• Supporting with employee queries where appropriate, sending email correspondence.
• Checking the HR post-box at each site.
• Any other ad-hoc duties as required under the guidance of HRBP.
• Support with any birthday voucher queries.
• Undertake other responsible tasks that may be required from time to time as directed by the needs of the business and/or your Line Manager.
• Supporting with employee biometrics enrolment, SFDC, as and when required.

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites.
• Daily checking the HR post-box at each site.

What You Bring:

Knowledge & Skills:

Essential Qualifications

• GSCE Maths and English minimum level 1 /2 equivalent
• Full Driving Licence

Desirable Qualifications

• GSCE Maths and English grade 4 or above or equivalent

Essential Skills

• IT skills, including Advanced Microsoft / Excel / PowerPoint
• The ability to work under pressure to tight deadlines
• Great communicator
• Positive attitude & drive
• Organized
• Keeping sensitive information private and confidential

Desirable Skills

• 1 Years minimum within an Admin function

Functional Knowledge & Experience

• Payroll processes and HR processes
• Working in a fast-paced environment
• Excellent administration, organisation and customer service skills
• Team working

Business Knowledge & Experience

• Exposure to working in a medium sized company.
• Proactive approach to own continuous development
• Critical thinking and problem solving
• Adaptability