Job Description
HR Administrator
Application Deadline: 10 July 2026
Department: Human Resources
Employment Type: Fixed Term Contract
Location: Wigan & Leigh College
Compensation: £26,070 - £26,997 / year
Full Time, Fixed Term to 31 December 2026
Great HR starts with the detail. Help us get it right.
Get the details right and nobody notices. Get them wrong and everybody does. Contracts, payroll changes, new starter records, manager queries. You'll keep all of it accurate and moving, day in, day out.
You’ll work at the heart of our HR team, supporting staff across our college and helping us deliver a responsive, professional and well-organised service. You’ll support staff from onboarding to leavers, maintain accurate HR records, prepare documents and help keep payroll, recruitment and training administration running.
You’ll be a detail person, happy handling contracts, variation letters, timesheets, payroll adjustments, staff records, interview arrangements, training activity and routine HR queries.
You’ll also be trusted with sensitive information so accuracy, discretion and professional judgement matter.
You'll take pride in doing things properly, stay calm when the inbox is busy and spot when something does not look right.
What you'll do
- Support onboarding, contract changes, leavers and other staff processes.
- Prepare and issue employment documents including contracts, job descriptions and variation letters.
- Maintain accurate HR records across HR and payroll systems.
- Validate and process monthly information including timesheets, payroll changes, expenses and adjustments.
- Respond to staff and manager queries clearly and professionally.
- Support recruitment administration including interview scheduling, correspondence and candidate records.
- Support routine employee relations admin.
- Help improve HR templates, systems and processes.
What you’ll bring
- Recent experience in administration plus handling confidential or sensitive information.
- Good working knowledge of Microsoft 365, including Outlook, Word and Excel.
- Strong attention to detail and accurate record keeping.
- Good written and verbal communication skills.
- Ability to organise competing priorities and meet deadlines.
- Confidence using digital systems and learning new processes.
- A professional and helpful approach.
- Experience in HR, payroll, recruitment, education or a people service is helpful.
- A qualification in administration, business, HR or customer service is an advantage.
What you’re like
- Accurate. You care about getting the details right.
- Helpful. You want staff and managers to receive a clear, professional service.
- Organised. You keep records, documents and deadlines under control.
- Discreet. You understand the importance of confidentiality.
- Calm. You stay steady when priorities change or workload increases.
- Proactive. You follow things up before they become a problem.
- Clear. You explain information in a straightforward and useful way.
- Team-minded. You play your part in helping the HR team deliver well.
Essentials
- You’ll need an enhanced DBS check. If you get the job, we’ll do this for you.
- You’re committed to safeguarding and inclusion.
- You can work across college sites when it’s needed.
- You’re flexible and happy to support key HR and college activity when it’s needed.
- You’re comfortable handling confidential and sensitive information.
Benefits
HR administration may look simple from the outside but it rarely is.
Details matter because they affect people’s pay, contracts, records, recruitment, training and confidence in the service they receive. When HR administration is done well, managers can make better decisions and our colleagues can focus on their work.
You’ll gain broad experience across HR. This role touches employee lifecycle administration, payroll data, recruitment support, employee relations records, staff development, reporting and systems work. It’s a great opportunity if you want want to build a career in HR or deepen your experience in a busy people service.
Time to recharge
- Generous annual leave entitlement, including bank holidays, depending on your role
- Family-friendly leave policies
Wellbeing as well as work
- 24/7 Employee Assistance Programme
- Medicash healthcare plan
- Occupational health support
- Confidential counselling
- Specsavers eye test vouchers
- A culture where people look out for each other
Financial peace of mind
- Local Government Pension Scheme
- Salary sacrifice schemes, including Cycle to Work and buy tech
- Railcard and Tusker Green Car Scheme
- Local and national discount schemes
Clear progression routes
- Ongoing professional development
- Opportunities to build experience across HR, recruitment, payroll, systems and employee relations
- Opportunities to step up, specialise or move across college teams
- Support to develop your HR career
Read more about our
benefitsPlease complete our application form in full. We can’t accept CVs.
HR Administrator. Apply now.
