Job Description

HR Administrator

Wembley Depot

Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements.

The HR Administrator will play a key role in delivering a proactive, efficient, and compliant HR service across the Wembley Depot. Supporting the HR Manager, this role is responsible for the full employee lifecycle, ensuring best practice HR processes, robust record-keeping, and effective employee relations support. The successful candidate will act as a trusted first point of contact for HR queries while contributing to continuous improvement within the HR function.

Key Responsibilities

HR Administration & Compliance

• Undertake all duties in accordance with Company policies, procedures, and best practice HR standards

• Maintain accurate, compliant, and up-to-date employee records, both electronically and manually

• Ensure all HR data is collected, stored, and processed in line with the Data Protection Act (DPA), GDPR, and internal policies

• Regularly review and stay up to date with changes in employment legislation, supporting compliance across HR practices

• Update and manage internal HR databases and systems

Employee Lifecycle Management

• Prepare and issue offer letters, employment contracts, and all associated onboarding documentation

• Support the full recruitment and onboarding process, including coordinating interviews and preparing induction materials

• Conduct pre-employment checks, including right-to-work verification and reference requests

• Coordinate and deliver employee inductions (where required)

• Organise and manage employee training, both internal and external

Employee Relations

• Act as the first point of contact for employees, line managers, and directors on HR-related queries

• Support and actively participate in employee relations matters, including disciplinary, grievance, and investigation processes

• Assist and support with disciplinary hearings and investigations in line with company policy and employment law

• Provide guidance to managers on HR policies, procedures, and best practice

• Coordinate and conduct exit interviews, analysing trends and providing insights to the HR Manager

Performance & Development

• Facilitate and support line managers with performance management processes, including probationary reviews, performance improvement plans, and annual appraisals

• Assist in driving a high-performance culture through consistent HR support and coaching

Payroll & Reporting

• Assist in the preparation and submission of monthly payroll documentation to the Finance team, ensuring strict adherence to deadlines

• Produce regular and ad-hoc HR reports for the HR Manager, including absence, staff turnover, and performance data

Absence & HR Systems Management

• Manage and monitor employee absence and holiday records

• Ensure accurate tracking, reporting, and follow-up of absence trends

General

• Provide comprehensive administrative support to the HR Manager and HR Assistant

• Contribute to continuous improvement of HR processes and systems

• Undertake any other ad-hoc duties as required to support the HR function

Skills & Experience Required

• Ideally have CIPD Level 3 qualification or working towards it

• Proven a minimum of 2 years experience in HR administrative or advisory role

• Strong knowledge of the UK employment law and HR best practices

• Experience in handling employee relations cases, including disciplinaries and investigations would be an added advantage

• Excellent organisational skills with strong attention to detail

• Ability to manage own workload, manage constant changing priorities and sometimes work to tight deadlines and ability to work in a fast-paced environment and under pressure.

• Ability to handle confidential information with discretion and professionalism

• Strong communication skills with the confidence to interact at all levels of the business

• Proficient in HR systems and Microsoft Office applications

Benefits

· Competitive Salary: We offer a competitive salary and package that reflects your skills and experience.

· Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to support a healthy work-life balance.

· Professional Development: Access training, workshops, and seminars to enhance your skills and advance your career.

· Employee Assistance Programme: Access free, confidential support for personal and work-related issues.

· Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and eco-friendly workplace.

· Team-Oriented Culture: Be part of a supportive team that values each member’s contribution.

· Recognition Programmes: Recognise and reward outstanding performance and dedication.

Personal Attributes

• Proactive and solutions-focused approach

• Attention to detail

• Ability to work independently, manage multiple priorities and meet tight deadlines

• Professional, approachable, and resilient

• Strong interpersonal skills with the ability to build effective working relationships