Job Description

TransPerfect Is More Than Just a Job…
Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.

We are currently looking for a dedicated and committed Human Resources Administrator to join our global HR Team and to provide local administrative support principally to our offices in Spain. This is an opportunity to join a dynamic company comprised of leading professionals who work in an inclusive, multicultural environment. You will be given the chance to gain experience across multiple areas within the Human Resources field in a highly reputable, fast-growing company.

Position responsibilities:

• Provide administrative support to the department’s daily Human Resources operations and handle general office duties such as organizing files, drafting letters, etc.
• Be responsible for beginning to end on-boarding process for new joiners or re-hires (employees and interns), including preparing or requesting employment contracts and other necessary documents
• Conduct new hires Orientation Sessions
• Respond to basic Recruitment queries about employment conditions, salary structure, and eligibility to work
• Respond to New Hires queries about employment conditions and provide support in onboarding related questions
• Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)
• Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
• Responsible for Contract Renewals and Changes
• Learn and assist with maternity, parental and paternity leave processes
• Ensure that the HRIS system and other databases and trackers are up to date at all times, prepare reports when needed
• Manage the HR inbox and act as the first point of contact to employees writing with queries
• Provide support and assistance in general HR projects and initiatives

Job requirements

• Bachelor’s degree or equivalent
• Professional working proficiency with strong written and verbal communication skills in both Spanish and English
• Previous experience in an Administrative or Customer Service role
• Great organizational skills and attention to detail
• Ability to prioritize and work with tight deadlines to produce high quality and volume at a fast pace
• Positive attitude and ability to maintain professionalism at all times
• Good knowledge of MS Office

Desired skills and experience:

• Prior experience working with HRIS software