Job Description

HR Administrator

Are you an organised, detail-oriented HR administrator who thrives on creating seamless employee experiences? Do you have a knack for keeping systems tidy and ensuring nothing falls through the cracks?

We are looking for a proactive HR Administrator to join our team in a part time capacity 25-30 hours per week. In this role, you will be the "engine room" of our HR function, coordinating everything from the first "hello" during recruitment to the final "good luck" during offboarding.

The Role

As our HR Administrator, you will take full ownership of our HRIS ( Employment Hero) and manage the end-to-end administrative lifecycle of our team. You’ll be there to provide key support to senior staff and managers regarding documentation, compliance, and reporting.

Key Responsibilities

1. General Administration & Compliance

• HRIS Management: Maintain and optimize employee data within Employment Hero
• Documentation: Ensure all Position Descriptions are current, reviewed annually, and that employment contracts are executed and filed correctly.
• Compliance: Manage training records, certifications, and Workers Compensation documentation.
• Casual Conversion: Administer the casual conversion process to ensure legislative compliance.

2. Employee Lifecycle Management

• Recruitment: Support the end-to-end process, including drafting ads, screening resumes, background checks, and assisting with interviews when required.
• Onboarding: Coordinate a seamless journey from the initial offer letter to the completion of probation.
• Performance Support: Work with managers to administer Performance Improvement Plans (PIPs) and draft formal correspondence (notices of meetings, disciplinary letters, etc.).
• Offboarding: Manage the exit process, including documentation and liaising with payroll to ensure a smooth transition.

3. Reporting & Insights

Keep the leadership team informed by preparing and distributing monthly HR reports, including:

• Staff Turnover & Onboarding activity.
• Training budget tracking.
• Employee Milestones (Birthdays, Work Anniversaries).
• Certification expiries and compliance status.

What You’ll Bring

• HRIS Administration - Previous experience in utilising a HRIS for administering the employee lifecycle (recruitment, onboarding training, reporting etc).
• Employment Hero Expertise: Previous experience using this platform is highly regarded
• Attention to Detail: You take pride in keeping our systems spotless and ensuring all documentation is 100% compliant and error-free.
• Communication: The ability to draft professional, sensitive correspondence and communicate clearly with staff at all levels.
• Organization: You can juggle recruitment, reporting, and admin tasks without breaking a sweat.
• Discretion: Experience handling confidential HR matters and disciplinary documentation with the utmost professionalism.

Why us?

Ice Box Liquor is a well-established family-owned independent liquor chain with 29 stores throughout NSW (so far…!). We pride ourselves on providing convenience and service to our customers and providing staff with ongoing learning and development opportunities.

We also have:

• Staff discounts!
• A competitive hourly rate, including all applicable penalties
• Family-owned and run – you are a person, not a number!
• Commitment to our team members' ongoing training and development
• An inclusive and passionate culture where we celebrate diversity
• If you want to work with a company that knows how to have a good time while providing the best possible experience for our team and customers, join us!