Requirements

Training and Skills Development
Administration

• 
  Compile,
  monitor, and administer Employment Equity (EE), and statistical reports using
  Sage 300 People.
• 
  Partner
  with external SDF to assist with the Workplace Skills Plan (WSP) and Annual
  Training Report (ATR) process using Sage 300 People.
• 
  Update
  Employee data on BEE123 to support BBBEE Score Card
• 
  Coordinate
  training identified

Employee Relations and Industrial Relations

• 
  Liaise
  and attend meetings between management, shop stewards and unions.
• 
  Facilitate
  disciplinary and grievance hearings by partnering with SEESA to resolve
  employee queries, disputes, disciplinaries and grievances.
• 
  Represent
  the company at CCMA and BCCEI dispute cases where required.
• 
  Attend
  Employment Equity and Skills Development meetings.
• 
  Advise
  and update management and employees on labour legislation and company policies

Compliance and Labour Legislation

• 
  Assist with Department of
  Labour to ensure compliance.
• 
  Ensure compliance with:

- The
Basic Conditions of Employment Act (BCEA)

- Skills
Development Act (SDA)

- Employment
Equity Act (EEA)

- BCCEI
Agreement

• 
  Maintain compliance files and audit documentation

HR Administration

• 
  Maintain
  employee records, contracts, onboarding and HR documentation.
• 
  Assist
  with onboarding.
• 
  Prepare
  confirmation of employment and reference letters.
• 
  Maintain
  HR filing systems (electronic and manual)

Claims and Employee Benefits Administration

• 
  Process
  and manage Injury on Duty claims with FEM online.
• 
  Administer
  Medical Aid applications, terminations and amendments.
• 
  Administer
  Provident Fund applications, withdrawals and updates.
• 
  Liaise
  with benefit providers regarding employee queries and claims.
• 
  Administer
  Death, Disability, Funeral, UIF, and Two-Pot retirement claims.
• 
  Ensure
  all employee benefit documentation is accurate and filed correctly.
• 
  Maintain
  and update employee beneficiary nomination forms.

Data Management, Reporting and Audits

• 
  Capture
  and maintain HR and Payroll data
• 
  Prepare
  HR, Payroll, and EE reports and statistics
• 
  Assist
  with HR and Payroll internal, external audits and labour inspections
• 
  Ensure
  all records are audit-ready and compliant

General HR and Payroll Duties

• 
  Provide
  general HR and IR administrative support
• 
  Assist
  with payroll processing using Sage 300 People when required
• 
  Perform
  additional Payroll/HR/IR related duties not specifically mentioned above but
  related to the Payroll and HR function.

Education and Experience Requirements

• 
  Grade
  12/Matric
• 
  Experience
  working with
  Sage 300 People
  (
  non-negotiable
  ) and ESS
• 
  Certification
  in Human Resources / Industrial Relations / Labour Law or related field.
• 
  3
  years’ experience in HR administrative support, preferably in Construction
  environment (
  desirable
  )
• 
  Knowledge
  of the BCEA, EE, SDA, COIDA, BCCEI and POPI Acts.
• 
  Experience
  with Employment Equity, Workplace Skills Plan and Annual Training reporting.
• 
  Experience
  with CCMA and BCCEI processes.
• 
  Computer
  literacy (Microsoft Office).
• 
  Experience and knowledge of
  timesheet capturing (
  essential
  ).
• 
  Experience
  working with wage/hourly paid employee payroll (
  essential
  ).
• 
  Experience
  with emplyee benefits administration.
• 
  Administrative
  experience in Payroll and HR environment.