Job Description

General Administrative Executive

This position reports to P&C manger and is expected to provide full spectrum of office administrative and clerical support.

HR Duties:

• Support the daily operations of HR services across the entire employee lifecycle
• Maintain employee database across regions and ensure all personal records are up-to-date and accurate
• Assist in preparing HR reports & figures and ensure the accuracy
• Manage leave and attendance data
• Prepare various HR reports and assist in the formulation and implementation of HR policies and procedures
• Assist in annual HR processes, i.e. performance management, annual staff benefits review/ renewal etc
• Assist in the HRIS enhancement and maintenance
• Handle ad-hoc projects as assigned.

Admin Duties:

• Perform administrative duties including vendor sourcing and contracting, office general supplies procurement and inventory control, facilities maintenance, monthly invoice handling, general cleaning / pest control arrangement, etc.
• Maintain office supplies, order stationery and pantry replenishment
• Manage travel arrangements for staff, including accommodation, flight ticket
• Manage courier / mailing service from vendor
• Assist in organizing employee-relation activities and events, such as birthday parties, team building activities and annual dinner
• Other ad-hoc projects as assigned

Requirement

• Degree holder in Business Administration or other related disciplines
• 1-3 years relevant working experience
• Strong interpersonal skill, good team player and capable to communicate effectively with all levels
• Proactive, detail-minded, strong sense of responsibility and work independently
• Proficiency in MS Office Applications (MS Word, Excel and PowerPoint), knowledge in HRIS is preferrable
• Good command of written and spoken English and Chinese