Job Description

About GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

The Benefits Administrator is responsible for administering and coordinating employee benefit programs for the organization, including benefits operations, employee support, leave administration, and HRIS benefits management. This role supports benefit plan compliance, conducts audits to ensure data accuracy, and collaborates with internal departments and external vendors to support efficient benefits administration processes. This position also provides backup support for Workers’ Compensation administration and related employee leave coordination.

Compensation
$68,143 - $74,338 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities
• Administers and coordinates company-sponsored employee benefit programs, including medical, dental, vision, life, disability, retirement, and other employee benefit offerings.
• Serves as a primary HR resource for employee benefits inquiries and provides guidance regarding benefit eligibility, enrollments, qualifying life events, leave coordination, and company benefit policies.
• Coordinates day-to-day benefits operations, including employee enrollments, status changes, terminations, carrier communications, and HRIS benefit administration.
• Reviews, reconciles, and processes monthly benefit invoices and works closely with Accounting, Payroll, HRIS, and external vendors to ensure timely and accurate payment processing.
• Coordinates and supports the annual Open Enrollment process, including maintaining benefit plan information within the HRIS system, updating employee communication materials, auditing enrollment data, and supporting employee education sessions.
• Conducts regular audits of HRIS and benefits data to ensure accuracy of employee records, payroll deductions, carrier eligibility information, and benefits compliance.
• Reviews and coordinates employee leave of absence requests to ensure appropriate documentation is submitted and processes are administered in accordance with company policies and applicable regulations.
• Maintains, tracks, and updates leave of absence records and employee leave statuses within the HRIS system. Provides employees with guidance and support throughout the leave of absence and accommodation process, including communication regarding documentation requirements and benefit continuation.
• Coordinates with internal departments, managers, payroll, and external vendors as needed to support leave administration and employee benefit processes.
• Maintains employee records and HR documentation to ensure completeness, accuracy, and confidentiality.
Assists with employment verification requests and related employee documentation.
Provides backup support for Workers’ Compensation administration, including coordinating claims processes, communicating with employees and carriers, and maintaining related documentation.
Acts as a liaison between the organization, employees, managers, and Workers’ Compensation carriers to support claim coordination and return-to-work processes.
Supports compliance with applicable Workers’ Compensation policies, procedures, and regulatory requirements. Provide administrative support for 401(k) plan operations, compliance activities, and employee communications as needed.
Collaborates with the Organizational Development team to support employee wellness initiatives, wellness events, and employee engagement activities.
Other Duties as assigned.

Benefits of working at GLOVIS America Inc.
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
All benefits pursuant to Company policy

Skills
• Knowledge of benefits and leave of absence administration.
• Ability to use Microsoft Office Suite (Excel, Word, Power Point, Outlook, etc).
• Strong written, verbal communication and presentation skills.
• Strong problem solving and critical thinking abilities.
• Must be able to direct work efficiently in a fast-paced environment, adapt to change, utilize good judgment when dealing with personnel, and be discreet.
• Ability to maintain professionalism during challenging situations.

Education & Experience
• Associate's degree Required
• 4 - 7 years of direct experience in Human Resources, Benefits Administration, Leave of Absence, Onboarding, and Worker's Compensation Preferred
• 2 years of Human Resources, Benefits Administration, Leave of Absence Required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.