Job Description

Primary Purpose: The HR Administration Specialist provides high quality and efficient Human Resource information processing, support and contributes to an effective, collaborative, service-oriented work environment to assist the university in achieving its teaching and research goals.

Nature of Work: Reporting to the Manager, HR Data Administration and Payroll Operations, the HR Administration Specialist is an experienced, partner-focused professional who contributes to service-oriented HR administrative services and the continued enhancement of shared services at USask.

This position maintains professional working relationships with a diverse group of partners. This Specialist plays a key role in a dynamic, partner-facing environment at USask. This position demands efficient task management, accurate data entry, the ability to work independently in a complex setting with tight deadlines, and skillful workflow planning to meet varying demands, peak periods, and unexpected challenges. This position operates across multiple complex systems and processes and requires professional and independent judgement to determine the appropriate course of action.

Typical Duties:

• Administers and supports human resource and payroll functions with proficiency, handling complex issues and varied tasks that require sound judgment and attention to detail
• Exercises independent decision-making to determine appropriate processes for achieving objectives, applying a high level of scrutiny and discretion
• Determines eligibility and ensures correct setup of pension and benefit deductions in alignment with multiple university employment agreements
• Ensures the accuracy and compliance of data entered in the University’s Human Resource Information System (HRIS), including the evaluation of employment and non-employment transactions
• Responsible for auditing, distributing, and collecting required HR documentation to support payroll actions, including compliance with collective agreements and immigration requirements
• Collaborates actively with internal and external stakeholders (e.g., Central Offices, Centres of Excellence, Strategic Business Advisors, Administrative Networks, Colleges/Units, and ConnectionPoint teams) to ensure efficient resolution and routing of payroll and HR-related inquiries
• Reduce risk by remaining current with and adhering to university policies, guidelines and processes, collective agreements and relevant legislation that may have a significant impact on the payroll and service payment processes
• Contribute to partner experience and process improvements by providing technology and process feedback to the Manager and internal stakeholders to improve ConnectionPoint administrative services and operations
• Issues new funds, change existing funds, transfer funds (within financial system), and provides allocations (through JV’s) for professional development (APEF/DSAE) and other institutional awards
• Reviews and processes salary and benefit-related financial journal vouchers to align with funding requests from colleges and units
• Adopts new methods and practices to maintain high levels of efficiency and service quality
• Supports peer-to-peer training initiatives under the guidance of the Team Lead and/or Manager
• Performs other related duties as required

Education: A post-secondary diploma or degree, or an equivalent combination of education and related experience.

Experience:

• 2-4 years of human resource experience administering salary and benefit plans within a unionized, diverse, and customer orientated workplace
• Subject matter knowledge of human resource information systems administrative processes and financial practices
• Experience working in a diverse and inclusive environment with high volumes and tight timelines is essential

Skills:

• Effective interpersonal and communication skills, both written and verbal; highly effective public and customer relations skills, including the ability to provide timely and courteous service with a tactful and firm approach
• Effective relationship building skills
• Ability to work independently and collaboratively with internal and external stakeholders
• Demonstrated accuracy in data entry, the ability to multitask and maintain attention to detail
• Demonstrated organizational and time-management skills in a fast-paced environment
• Proficient with computer information and processing systems used such as the University of Saskatchewan Human Resource Information System (AboutUS), Finance System (Banner), and software programs and applications (e.g. SharePoint Online, Microsoft Office)
• Proven problem-solving abilities; confidence to make decisions and the ability to communicate them as appropriate
• Demonstrated understanding of general accounting principles and ability process and review financial transactions
• Demonstrated experience working in case management systems will be considered an asset
• Working knowledge of all University of Saskatchewan collective agreements and workflow processes would be considered an asset.

Department: ConnectionPoint
Status: Term 10 months with the possibility of extension or becoming permanent
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:00 am - 4:30 pm
Full Time Equivalent (FTE): 1.00
Salary: The salary range, based on 1.0 FTE, is $30.25 - 38.38 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 5
Posted Date: 6/10/2026
Closing Date: 6/23/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact usfor assistance.