Job Description

Exostar is looking for a detail-oriented HR Administrator & Recruiting Coordinator to join our HR team. This role is central to keeping our people operations running smoothly — from the moment a candidate enters our pipeline to their first day and beyond. You'll own key administrative and coordination workflows, support compliance-sensitive onboarding, and serve as a reliable resource for employees and hiring managers alike. This role will require 3 days in the Herndon office.

Responsibilities: Your day if you join us

What You'll Do:

Onboarding & Employee Lifecycle

• Assist with the new hire onboarding process end-to-end, including orientation facilitation and offboarding coordination
• Coordinate and administer background checks and reference checks for Trusted Role candidates
• Support compliance-sensitive onboarding workflows and Trusted Role activities
• Maintain and continuously improve onboarding documentation and process guides

HRIS & HR Administration

• Maintain accurate employee data in the HRIS and support periodic audit activities
• Process invoices, manage the HR P-Card, and handle employment verification requests
• Draft and respond to HR correspondence, maintain HR policy and guidebook documentation
• Assist with managing Service Award, and recognition programs
• Order bereavement arrangements and HR-related merchandise as needed

Employee Engagement & Programs

• Assist in planning and coordinating HR events including open enrollment, lunch & learns, team engagement activities, and management programs
• Support training logistics and cross-functional HR program delivery
• Contribute to special projects and other duties as assigned to include office management or Executive Assist back-up tasks as needed

Qualifications:

You are a great fit for this role if you;

• Bachelor’s degree in human resource or related field
• Must pay strong attention to detail and take initiative to improve processes
• Able to multitask, prioritize deadlines and work with minimal supervision
• Able to maintain and manage confidential information
• Understanding of human resources policies and procedures
• Strong analytical and problem-solving skills
• Strong interpersonal, written, and verbal communication skills

Location: Herndon, VA (Hybrid 3x/week)

Preferred Qualifications: You are exactly who we are looking for if you have:

• Previous experience with UltiPro and NetSuite a plus
• Proficient in Microsoft Office tools including Word, PowerPoint and Excel

Exostar - The Company:

• Exostar's cloud-based platforms create exclusive communities within the Aerospace and Defense, Life Sciences, and other highly regulated industries where members securely collaborate, share information, and operate compliantly. Within these communities we build trust. By analyzing community data, we provide insights and intelligence, enabling organizations to make better, timelier decisions, to mitigate risk, and operate more efficiently.
• We believe in employee development: we promote internally and provide training and educational assistance
• We provide a fun, engaged workplace, with social and community-building events
• We offer comprehensive benefits and flexible time off plans

Exostar is an Equal Opportunity Employment Employer. The company provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, marital status, disability status or genetic information. Exostar is committed to providing equal employment opportunities for all persons in all facets of employment including recruiting, hiring, compensation, promotion, training, benefits, transfers and working conditions.