Job Description

1. Provide efficient and courteous assistant services and ensure all assigned administrative duties are performed promptly.
2. Coordinate and facilitate your executive’s calendar and arrange appointments, conferences, and travel.
3. Handle department-related administrative matters, such as organizing departmental activities, preparing office supplies, etc.
4. Budget for and manage general office needs, purchasing for ergonomic office requirements of employees, peripherals, etc.
5. Handle and prioritize all internal & external correspondence (e-mail, letters, packages, etc.) for assigned executives with varying sensitivity or levels of confidentiality.

Minimum Qualification

1. Native or bilingual proficiency in Japanese

Able to handle internal/external coordination using appropriate Keigo (honorifics), write business emails, and communicate effectively with employees. (JLPT N1 or equivalent level is required).

2. Business-level English proficiency

Able to facilitate coordination with the overseas headquarters, handle email correspondence, and participate in meetings in English.

3. Hands-on experience with MS Office (including data extraction in Excel), MS Teams, and MS Forms.

Desired Mindset & Attributes

1. Highly assertive communication skills: Ability to drive projects forward by collaborating with other departments, while clearly communicating necessary requirements and deadlines in a respectful manner.
2. Proactive mindset: An action-oriented individual who does not just wait for instructions, but anticipates situations, identifies challenges and needs beforehand, and takes initiative.
3. High ethical standards and confidentiality: Deep understanding of the importance of handling HR and personal information, with a strict commitment to maintaining absolute confidentiality.
4. Excellent multitasking and prioritization skills: Ability to independently determine priorities and manage multiple, unexpected tasks simultaneously in a fast-paced environment.