Job Description
Key Responsibilities
1. Base Administration Support
- Check and approve annual leave requests on the Base application.
- Update and maintain employee backup tracking records.
- Check and confirm OT submissions on the Base application
2.PPE & Vendor Support
- Check employee PPE delivery information across project sites.
- Coordinate with vendors regarding PPE-related matters.
- Follow up with employees and vendors on delivery issues, including incorrect addresses, missing deliveries, and receipt confirmation.
- Prepare Purchase Requests (PR) and support vendor payment request processes.
3. Supporting Documents & Employee Administration
- Prepare and submit PRs to the Finance team.
- Send monthly birthday greetings to employees.
- Monthly Payroll Update:
- Support monthly payroll data preparation.
- Prepare and maintain monthly timesheets.
- Perform weekly timesheet backups
- Onboarding / Offboarding:
- Update employee master data, including new hires and resigned employees.
- Support onboarding and offboarding documentation; Follow up with employees on required document submissions.
- Verify documents and submit them to the C&B team.
- Send offboarding notifications and reminders for the return of labor protection equipment.
- Support employee reward communications when applicable.
Requirements
- Third-year or Final-year student or fresh graduate in Business Administration, Human Resources, Management, or related fields.
- Strong attention to detail and organizational skills.
- Good communication and coordination skills.
- Proficient in Microsoft Excel, Word, and Outlook.
- Basic English skills.
What You Will Gain
- Internship allowance.
- One day a month of paid leave.
- Collective activities (Workshops, Company events – 20/10, Halloween, X’mas...) organized by the Company.
Location: 14th Floor, E.Town Centre, No. 11 Doan Van Bo, Xom Chieu Ward, HCMC.
Working time: Monday to Friday, 9:00 – 18:00
Posting date: 16-09-2026
