Job Description

Hourly Secretary - Human Resources Department

Effective: Immediately

Salary: Hourly Rate - $18.50

Hours: 28.00 hours per week

Pending Budgetary Approval

JOB QUALIFICATIONS

• Superior communication skills, bilingual English/Spanish strongly preferred
• Proficiency in Google Suite
• High degree of tact and ability to maintain confidentiality.
• Thoroughness and flexibility.

ESSENTIAL JOB FUNCTIONS

• Read all types of incoming material to establish essential information, for example, content or title in order to file properly.
• Retrieve, sort and file all documentation.
• Perform general office duties such as typing, operating office machines and sorting mail.
• Assist in processing new hires.
• Assist in tracking evaluations and professional development hours for staff.
• Maintain a highly organized, arranged file room.
• Interact with visitors, staff and public.
• Coverage for Receptionist when necessary.
• Date stamp files and materials received.
• Remove and shred out of date materials.
• Sort material in accordance with filing system used.
• Assist with screening and directing incoming calls.
• Locate materials from files upon request.
• Create/edit personnel folders for new/existing employees
• Create file jackets for employees who have left the district and plan on leaving the district.
• Track materials removed from files to ensure that borrowed files are returned.
• Handle requests from employees for materials from personnel file.
• Manage and maintain archive file room.