Job Description

Job Location: Chatham Glen - The Villages, FL 32162
Position Type: Full Time
Job Shift: DayAdmissions Coordinator (Full-Time)
Chatham Glen Healthcare & Rehabilitation Center
Chatham Glen Healthcare and Rehabilitation Center is seeking an organized, compassionate, and detail-oriented Admissions Coordinator to join our team! This role is essential in welcoming new residents, supporting families through the admissions process, and ensuring a smooth transition into our facility. We are hiring for Full-Time positions.
✨ What You’ll Do
- Provide a warm, welcoming experience to potential residents and families during tours, calls, and inquiries.
- Coordinate and manage the full admissions process—including assessments, payer verification, hospital day checks, referral tracking, and room assignments.
- Work closely with Nursing, Social Services, Business Office, and Marketing to ensure timely and accurate admission information.
- Complete admission packets, obtain necessary signatures, and maintain proper documentation within required timeframes.
- Verify Medicare/Medicaid, Managed Care, and insurance benefits, including co-pays and prior facility stays.
- Ensure accurate census reporting, face sheet updates, and payer source documentation.
- Serve as a liaison between staff, residents, families, and referral sources.
- Assist with hospital visits when needed and support resident adjustment post-admission.
- Participate in daily department meetings and prepare monthly admissions/trends reports.

Qualifications✔️ What We’re Looking For
- Experience in healthcare admissions, case management, or similar roles.
- Strong customer service, interpersonal, and communication skills.
- Ability to multitask, work independently, and maintain accuracy in a fast-paced environment.
- Knowledge of Medicare, Medicaid, Managed Care, and insurance processes (preferred).
- Proficiency with Microsoft Word, Excel, Outlook, and related software.
💙 Why Join Chatham Glen?
- Supportive, team-oriented environment
- Opportunity to make a meaningful impact on residents and families
- Competitive pay
- Full-time employees enjoy a comprehensive benefits package
- Growth and advancement opportunities within the organization
Ability to successfully pass a background screening through the AHCA Clearinghouse
(For more information on the Clearinghouse, please visit: info.flclearinghouse.com)
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