Job Description

Job Title: Hospitality Event/Marketing Coordinator
Location: Indianapolis
Job Type: Full-time
Classification: E1
Salary Range: $45,000-50,000
Reports To: Department Chair, Hospitality Administration/Culinary Arts

Who We Are:

We are an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”

Our Values:

• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.

About the Role:

This role will assist all parts of the School of Culinary Arts and Hospitality Management. This position will include, but not be limited to: assisting with operations, coordinating events, assisting with events, maintaining reservations for the restaurant, maintaining communication and organization with outside companies, and conducting tours of the programs and facilities, taking minutes at meetings, writing menus, and maintaining the Pineapple post

MAJOR RESPONSIBILITIES:

• Use of Canva, Microsoft Office and other software related to event planning and marketing
• Apply problem-solving skills when working with part-time staff, full-time faculty and students
• Collaborate with the operations, faculty and other departments
• Possess strong people skills and positive communication
• Ability to meet deadlines and assist others

The following is not an exhaustive list. Other tasks, responsibilities and duties associated with the position may be assigned. All responsibilities will be conducted within the parameters of FERPA and other regulatory requirements.

EDUCATION AND EXPERIENCE:

• Associate degree or higher. Preferred in a hospitality-related field

Required Skills and Competencies:

Technical Skills

• Proficient with computer skills, Microsoft Office, Canva and Work Zone.
• Knowledgeable in hospitality, event setup, banquet setup, and guest etiquette
• Ability to be standing, pushing, pulling, and squatting for more than 5 hours a day, and the ability to be able to lift 25lbs or more of food products and dry goods
• Possesses professional hospitality industry and food service experience
• Valid ServSafe Manager Certification
• Valid certifications for serving alcohol

Analytical Skills

• Ability to analyze recipes and create food descriptions for menus.

Communication Skills

• Strong skills in verbal and written communication, with the ability to articulate tasks to internal and external guests
• Possesses strong communication skills with instructors, chair, operations department, and other Ivy Tech departments.
• Possess strong and articulate communication skills

Problem Solving

• Ability to use critical thinking skills when dealing with faculty, staff, and other departments
• Ability to solve problems that may arise with events
• Possesses skills in problem-solving when dealing with clients' internal and external
• Possesses strong organizational skills

Teamwork

• Experience in a professional full-time hospitality industry role, collaborating, training, delegating, and working with a team of employees
• Proven experience in supporting diversity among faculty, staff, students, and clients
• Ability to work a flexible schedule of possibly different days and shifts throughout the week and weekend events

Project Management

• Ability to manage to create and manage BEOs and meetings to ensure all faculty and staff are aware of events
• Ability to meet deadlines and manage multiple tasks and events at one time

Preferred Additional Skills

• Minimum 2 years industry experience in a professional kitchen
• Minimum 1 year of experience with event planning
• Minimum 1 year experience with marketing

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.