Job Description

Clinical Records Assistant (Hospice) – Dayton, OH

About Us

At Day City Hospice, we believe end-of-life care should be compassionate, local, and patient-centered. Our founders built this organization using lessons learned from corporate healthcare—focusing on what matters most: maximizing resources at the bedside and empowering clinicians to provide exceptional care.

We are proud to be locally operated in Ohio, allowing our management team and clinicians to respond quickly and appropriately to the needs of our patients and their families. During life’s most vulnerable moments, our mission is to deliver hospice care that is deeply rooted in the communities we serve.

Just as we prioritize our patients, we are equally committed to our employees—providing the tools, support, and manageable workloads needed to deliver the highest level of care.

Why Join Day City Hospice?

• Supportive, collaborative team culture
• Manageable caseloads—more time for quality patient care
• Comprehensive benefits (medical, dental, vision) starting the 1st of the month
• 401(k) with generous company match
• Generous paid time off & paid holidays
• Tuition reimbursement opportunities
• Employee referral bonus program
• Annual merit increases
• Employee discount programs

The Clinical Records Assistant plays a critical role in ensuring the accuracy, security, and compliance of all clinical documentation. This position oversees the daily operations of clinical records management, ensuring adherence to federal, state, and organizational regulations while supporting clinical teams with effective systems and processes.

Key Responsibilities

• Oversee daily clinical records operations and implement policies and procedures
• Ensure compliance with all applicable state, federal, and regulatory documentation requirements
• Maintain and safeguard all clinical records—both active and archived
• Establish and enforce confidentiality and access controls for patient and organizational data
• Serve as a documentation and compliance resource for internal staff
• Supervise and guide clinical records personnel and clerical staff
• Process and release records to authorized parties in accordance with policy
• Conduct administrative audits post-discharge and coordinate clinical audit reviews

Qualifications

• Minimum 3 years of clinical records experience (hospice or healthcare preferred)
• LPN/LVN license preferred, but not required
• Strong knowledge of healthcare information systems and documentation standards
• Excellent organizational, communication, and interpersonal skills
• Ability to work independently with a high degree of accountability
• Demonstrated flexibility, professionalism, and attention to detail

What Makes You a Great Fit

• You are passionate about patient-centered care
• You value accuracy, compliance, and data integrity
• You thrive in a collaborative, mission-driven environment
• You bring both strong leadership skills and a hands-on approach

Join Our Mission

At Day City Hospice, we know that exceptional patient care starts with empowered employees. If you're looking for a role where you can make a meaningful impact—while being supported by a compassionate and local team—we encourage you to apply today.