Job Description

Posting number: GCA08038_09.26

Department: History Colorado

Job classification: NON-CLASSIFIED

Posting type: Promotional

Categories: Facility Management, Museum

Summary

HC black stacked logo .png

NOTICE OF PROPOSED REALLOCATION AND POSITION EXAMINATION

Position Number: GCA08038 Kaleth, Isiah

The incumbent is recommended for reallocation to Facilities Specialist IV

This position is open only to non-classified permanent employees of the listed department and division within that department.

Two foundational things are true at History Colorado: We love Colorado. And we believe in the transformative power of history. We are a people-driven, history-centered movement building a better future. We are stronger when we do this together, building new knowledge and shared meaning that improves lives today and for our descendants.

As an agency of the State of Colorado and a non-profit organization, we are committed to serving all Coloradans. We offer access to our state’s history through enriching experiences at eleven museums and historic sites, with dynamic and relevant exhibits and activities. We work with school groups and young learners through field trips, day camps, and traveling programs. We’re also home to a free public research center, Colorado’s Office of Archaeology and Historic Preservation (OAHP), and the Colorado State Historical Fund (SHF), the nation’s largest preservation program of its kind. We steward 15 million objects, photographs, and archival resources that make up the State’s collection, and serve tens of thousands of learners of all ages through dynamic programs.

We strive to be a place of belonging for all Coloradans. We’re committed to Colorado’s diverse communities through education, engagement, and access. We know we’re succeeding when more voices, perspectives, and experiences are part of History Colorado. It's our vision that every Coloradan feels rooted, draws strength from those who have come before us, and knows they belong in this place.

In pursuit of a more just and equitable Colorado, we embody the grounding virtues listed below as the foundation of all aspects of our work: our thinking, communication, process, outcomes, and evaluation. Our work is guided by, for, and of the communities we build, belong to, and serve, and we commit to:

• Being in Community
• Amplifying and Centering Voices of Black, Indigenous, and People of Color
• Co-creation and Shared Authority
• Humility and Reflection
• Responsiveness and Flexibility
• Shared Destiny

We are Colorado. Together, our generational work centers communities, deepens knowledge and catalyzes the transformative power of history.

If you are considering a career opportunity with the goal of making a difference, consider joining the dedicated people at History Colorado. We offer fantastic benefits including:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans
• Medical and dental health plans: https://stateofcoloradobenefits.com
• Employer supplemented Health Savings Account
• Paid life insurance, plus additional optional life insurance options
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous vacation and sick leave accruals
• BenefitHub state employee discount program
• State of Health employee wellness program
• Excellent work-life programs, such as flexible schedules and more.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Learn more about our commitment to equity, diversity and inclusion by visiting our EDI Homepage: https://dpa.colorado.gov/about-us/edi.

Examples of duties

**This posting is for reallocation open to History Colorado internal staff only**

The Facilities Specialist IV (Operations Lead) serves as the on-site operational lead responsible for coordinating and directing day-to-day facilities operations at the History Colorado Center.

This position ensures the effective execution of maintenance and cleaning activities, work order management, and staff deployment in real time to support safe, functional, and responsive building operations.

Operating within established policies, procedures, and strategic direction set by the Deputy Director of Facilities and Senior Director of Facilities and Capital Planning, this role exercises independent judgment in prioritizing work, allocating resources, and responding to emergent operational needs.

This position provides operational leadership during assigned shifts and plays a critical role in maintaining continuity of services, particularly during evenings, weekends, and periods of limited supervisory presence.

The Facilities Division is responsible for the management, maintenance, preservation, and strategic planning of all History Colorado facilities and infrastructure. This includes statewide building operations, capital construction, controlled maintenance, deferred maintenance planning, and long-range facility investment.

Work includes but is not limited to the following:

Brief Duty Description:

Job Duty 1

Coordinates and directs daily facilities operations, including work order management, dispatch, and execution of maintenance activities.

• Prioritizes incoming work orders based on urgency, safety, and operational impact
• Assigns and reassigns work to Facilities Specialists throughout the day
• Adjusts workflows in response to changing building conditions
• Ensures timely completion of maintenance and service requests
• Managing competing operational priorities in a dynamic environment
• Balancing planned and reactive maintenance needs
• Maintaining service levels during high-demand periods
• Ensuring consistent execution of work across multiple staff

Job Duty 2

Provides real-time coordination and direction of Facilities Specialists and security personnel to maintain operational continuity.

• Adjusts staffing assignments based on operational needs and availability
• Identifies coverage gaps and implements immediate solutions
• Directs staff activities during routine operations and emergent situations
• Coordinates activities across facilities and security functions
• Responding to unplanned absences and staffing shortages
• Maintaining adequate coverage across building operations
• Making time-sensitive decisions with limited information
• Ensuring continuity of operations across all shifts, including nights and weekends.

Job Duty 3

Monitors staff attendance in real time and implements operational adjustments to maintain service levels.

• Tracks attendance issues such as absences, tardiness, and early departures
• Communicates attendance concerns to Deputy Director for follow-up
• Adjusts staffing plans and assignments to maintain coverage
• Identifies patterns or recurring issues for escalation
• Managing operational disruptions caused by staffing gaps
• Ensuring timely communication of attendance issues
• Maintaining accountability without formal supervisory authority
• Balancing operational needs with established policies and procedures

Job Duty 4

Responds to facility-related incidents and coordinates immediate operational actions.

• Initiates response to building system issues, safety concerns, or operational disruptions
• Coordinates staff response during incidents
• Communicates with leadership and security personnel as needed
• Implements interim solutions to stabilize conditions
• Making rapid decisions in high-pressure situations
• Coordinating multiple staff and priorities simultaneously
• Ensuring safety while maintaining operational continuity
• Operating within established emergency procedures

Qualifications

This announcement is not governed by the selection processes of the classified personnel.

This position is advertised in line with the Governor’s executive order focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training, or past experiences.

Salary Range:

$67,500.00 Annually

Minimum Requirements:

*Six (6) years of full-time professional experience in facilities operations, security, building maintenance, skilled trades, construction, or a closely related field.

*Experience must include at least two (2) years of progressively responsible facilities experience involving work coordination, prioritization, incident response, and/or providing operational direction to others.

*Experience must include at least two (2) years of security experience in a museum setting.

*Proven experience prioritizing and coordinating facilities work based on safety, urgency, and operational impact.

*Proven experience coordinating staff, vendors, contractors, or operational coverage.

*Ability to obtain and maintain a valid Colorado driver’s license.

Substitutions:

Relevant education or technical/trade training may substitute for up to two (2) years of the general experience requirement.

Education may not substitute for the required two (2) years of progressively responsible museum facilities operations experience.

Preferred Qualifications

*Experience serving as a lead worker, shift lead, facilities coordinator, or similar role.

*Experience working in a large, complex, public-facing or institutional facility.

*Experience with work-order systems, building automation systems, access control, security systems, and general building operations.

*Relevant experience working for the State of Colorado or another public-sector organization.

Competencies:

• Working knowledge of building systems and general facilities operations.
• Strong problem-solving, independent judgment, and decision-making skills.
• Ability to provide work direction and maintain accountability without formal supervisory authority.
• Ability to respond effectively to emergencies, staffing shortages, and changing operational conditions.
• Strong communication, organization, collaboration, and customer-service skills.
• Ability to work independently during evenings, weekends, and periods of limited supervisory presence.
• Excellent interpersonal, and communication.
• Project management skills: ability to multitask, problem-solve, prioritize, create systems and processes, and collaborate with and engage others.
• Ability to work in a fast-paced environment and juggle multiple priorities, and able to react and adjust quickly to changing conditions.
• Detail oriented.
• Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state.
• Work well under pressure.
• Strong relationship management skills and excellent representation of the department in community interactions.
• A proven track record for developing and maintaining trusted relationships with stakeholders and industry experts.
• Excellent negotiation and consensus building skills.
• Proactive approaches to problem-solving and with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

Factors to be Evaluated:

• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement.
• Job Fit – Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.

Supplemental information

This position is not part of the classified personnel system; applications will be accepted from Residents and Non-Residents of Colorado. Incumbent will be required to live in and complete work for History Colorado within Colorado.

History Colorado is committed to anti-racism practices across its institution and outlined in our grounding virtues. As such we encourage members of Black, Indigenous, People of Color (BIPOC) LGBTQ+ and differently abled communities to apply for this position. To see these virtues click this link: (Anti-Racism Grounding Virtues).

Resumes will not be accepted in lieu of a completed application, but will be used to supplement information to the application. Part of the selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants.

A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide Human Resources with an official disposition of any charges.

Fair Pay & Compensation: History Colorado is committed to pay equity. The posted salary range represents our good faith estimate for this role. Final offers are determined by a comprehensive salary analysis in compliance with the Colorado Equal Pay for Equal Work Act, considering factors such as a candidate’s relevant experience, education, work location and internal equity.

ADAAA Accommodations: History Colorado is committed to the full inclusion of all qualified individuals. In accordance with the ADAAA, we provide reasonable accommodations to ensure that applicants with disabilities can participate fully in the application and hiring process. If you require an accommodation to complete the application, participate in an interview, or perform any other part of the selection process, please contact our ADAAA Coordinator at Jesus Garcia (303) 866-2136 or email Jesus.l.garcia@state.co.us. We are here to ensure you have a positive and accessible experience.

E-Verify Participation: We utilize E-Verify to verify the work authorization of all new team members. Following your job offer, you'll need to complete Section 1 of the I-9 form by your start date. Per federal regulations, we’ll also need to review your original identity and work eligibility documents within your first three days on the job. For more details on your rights and responsibilities, check out dhs.gov/e-verify.