Job Description

Heartview Foundation is seeking a detail-oriented and dependable professional to serve as a part-time Health Information Management (HIM) Coordinator. This position is responsible for maintaining the accuracy, security, and organization of patient health records while supporting compliance with organizational procedures and documentation standards.

Part-Time: 20–24 hours per week
Schedule will be determined collaboratively between the supervisor and employee based on departmental needs. Hours must be completed within the following office hours:

• Monday–Thursday: 7:45 AM – 5:00 PM
• Friday: 7:45 AM – 3:00 PM
• No weekends

Key Responsibilities

• Maintain and update the electronic medical record system, ensuring accuracy and compliance.
• Perform record processes for new assessments, admissions, transfers, and discharges.
• Track completion of clinical documentation and notify staff of deficiencies.
• Manage scanning, auditing, and secure destruction of paper records.
• Oversee release of information processes, ensuring accuracy and compliance with procedures.
• Process receipt of outside medical records and update patient files accordingly.
• Assist with revising processes and procedures related to patient records.
• Perform other duties as assigned.

Requirements

Qualifications

• High school diploma, GED, or equivalent required.
• Experience in medical records, health information management, or healthcare office support preferred.
• Knowledge of Microsoft 365, Adobe, electronic health record systems, and strong keyboarding/data entry skills preferred.
• Excellent verbal and written communication skills.
• Ability to perform detailed tasks accurately and maintain confidentiality.
• If in recovery, one must have achieved a period of sustained abstinence and be able to demonstrate successful rehabilitation and stability..

Why Work With Us? At Heartview Foundation, we take pride in supporting not only our patients but also our team. We offer a comprehensive benefits package, including:

• Generous Paid Time Off (PTO) for work-life balance.
• 401(k) with employer match to support your financial goals.
• Paid holidays to recharge with loved ones.
• Access to a confidential Employee Assistance Program (EAP).

Additional Requirements: Qualified candidates must pass a background check and adhere to our drug-free workplace policy, which includes pre-employment drug and alcohol screening.

At Heartview Foundation, every team member helps create a safe, recovery-oriented environment. We look for employees who are committed to recovery principles and healthy living, and who can demonstrate that commitment through their professional conduct and personal wellness practices. Because of the unique role we play in clients’ lives, staff must also respect professional boundaries, avoid conflicts of interest, and recognize the power differential that can exist not only between providers and clients but also among staff members. To ensure ethical standards are maintained, employees cannot be current participants in Heartview Foundation’s primary treatment programs. If an offer of employment is made, Human Resources will conduct due diligence to confirm the accuracy of this disclosure.

Apply today to embark on a fulfilling career at Heartview Foundation!