Job Description

Job TypeFull timeBenefits EligibilityBenefits Eligible Schedule12-months Monday through Friday Salary RangeGroup 6 from $21.44 to $26.93 per hour

Position Purpose: Serves the counseling/administrative staff by processing and maintaining accurate school/student records and completing other tasks of the counseling office as requested.

Responsibilities

1. Clerical Support: performs work of a general office nature that assists with the smooth operation of the building.Priority: Essential | Percent of Time: 50%

Examples of this work include:

• Schedules appointments, meetings, maintains calendars, etc. for counselors.
• Files paper and electronic records, memos, background checks, and other sensitive documentation.
• Answers routine phone inquiries, takes messages, routes calls.
• Records and transcribes notes for correspondence.
• Distributes mail for counseling department.
• Serves as the Records Retention Clerk for the building.
• Coordinates and processes college applications and transcripts for students.
• Assists the counseling and guidance department with creating and mailing correspondence, scheduling, and formats documents as requested.
• Assists with event coordination such as school registration, graduations, and student evaluations/assessments.

2. Data Entry: enters and updates information utilizing various software and the district's business management software.Priority: Essential | Percent of Time: 35%

Examples of this work include:

• Responds to inquiries from students, teachers, and parents regarding attendance rules, absences, suspensions, and enrollment status.
• Compiles and submits a variety of weekly, monthly and year-end reports as required.
• Processes withdrawals and sends out files to other schools as requested.
• Processes and maintains student records including but not limited to transcripts, grades, and transfer credits.
• Registers new students and requests and processes new student records.
• Maintains student demographics on computer.

3. Other duties as assigned.Priority: Secondary | Percent of Time: 15%

Examples of this work include:

• Maintains TV monitor announcements.
• Serves as a back-up for other building level office staff and their duties as directed by the building principal; examples include student supervision, dispensing medication, and escorting visitors.
• Attends professional development training as needed and as required.

Minimum Qualifications
High School Diploma or GED.
Minimum three years of clerical work experience.
Strong computer skills, especially Google Docs.
Experience working respectfully and collaboratively with diverse populations.
Skilled in composition of letters, publications and reports. Must possess good grammar/spelling punctuation skills as well as editing and proofreading skills.
Demonstrated ability to take initiative to complete tasks.

Preferred Qualifications
Associates Degree in Business Administration or a similar field.
Experience working at a secondary school in a clerical position.
Advanced knowledge and operational understanding of PowerSchool.

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Application Procedures
All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties. Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference 4) Complete transcripts for each degree from the institutions conferring the degrees. In addition, Teacher Applicants will need to attach: Current teaching license.

Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

For more information or questions please call 701-446-1000 or email humanresources@fargo.k12.nd.us

The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.