Job Description
Can you help run the procedural and evidential hearings of the Eljamel Public Inquiry?
As our Hearing Office you will have a key role in the planning and running of public hearings. The Eljamel Inquiry is a Scottish public inquiry set up under the Inquiries Act 2005. It relates to the professional practice of Mr Eljamel, a consultant neurosurgeon at NHS Tayside’s Ninewells Hospital in Dundee between 1995 and 2014.
You will be working closely with other members of the Secretariat, in particular the Deputy Secretary, to deliver high quality professional and trauma-informed hearings. This will include document preparation, ticketing, internal and external liaison, risk mitigation, and operational delivery.
Responsibilities
- Assist in planning and coordinating of hearings and other any other events or stakeholder meetings held by the Inquiry in line with the Public Hearings Protocol and the Statement of Protocols and Principles.
- Prepare event documentation such as seating plans, scripts, briefing packs, and invitation lists.
- Manage ticket reservation and allocation, attendee communications (other than witnesses), respond sensitively to attendee requests for assistance.
- Provide logistical updates to the relevant Inquiry contract managers and where appropriate the suppliers they manage so that security, Audio-Visual, transcription, emotional support and other relevant services are contribute efficiently to hearing room management.
- Input into event risk registers and health and safety assessments as well as other assessments relating to hearings as directed by the deputy Secretary as Hearings Manager
- Provide on-the-day support: registration desk, guest liaison, technical checks, room allocation/ booking and troubleshooting.
- Maintain accurate attendee records in line with GDPR and the Inquiry’s data protection policy and maintain accurate records.
- Contribute to post-event evaluations and reporting.
- Work flexibly to the accommodate operational priorities and supporting other members of the Inquiry team as required, including members of the legal team.
Success profiles
Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.
Technical Skills
- Connections and communication
• Communicates clearly and uses judgement to provide advice and deal with customers (including vulnerable ones) with clarity and empathy. - Delivery and decision making as speed
• Weighs up and makes decisions within relevant legislation, procedures, policies, protocols, ethics and own authority levels.
Experience
- Experience in event coordination or administration, ideally in a regulated or formal environment.
- Strong organizational skills with ability to manage multiple tasks, effectively prioritise, and meet challenging deadlines.
- Experience of responding with compassion to those attending events and hearings who are nervous, vulnerable, or who have experienced trauma.
- Ability to work under pressure and adapt quickly during live events
How to apply
Apply online, providing a CV and Supporting Statement (of no more than 1000 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our
candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
If invited for further assessment, this will consist of an interview and presentation.
About us
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
Our staff are part of the
UK Civil Service, observing the
Civil Service Code and working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about
what we offerWorking pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.
Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.
Equality statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Further information
Find out more about our organisation, what we offer staff members and how to apply on our
Careers Website Read our
Candidate Guide for further information on our recruitment and application processes.
Apply before 23:59 on 6th July. This post is open to internal candidates and Common Citizenship Organisations only. External candidates and staff from UK Other Government Departments are not eligible to apply for this vacancy.
