Job Description

CareerNation is a fast-growing healthcare staffing firm providing high-quality clinical professionals to healthcare facilities, clinics, and partner organizations. We are looking for a highly organized and motivated Healthcare Recruiter & Scheduling Coordinator to join our team. This role combines recruiting, scheduling, staff coordination, and timesheet/payroll support.

Scheduling/Payroll Experience Required

If you excel in communication, multitasking, and building relationships with healthcare workers, this role is for you.

Pay Rate: $22-$23/hour, room for growth based on performance (# of placements and shifts scheduled).

Job Summary

The Healthcare Recruiter & Scheduling Coordinator is responsible for sourcing and screening candidates, coordinating schedules with active staff, filling open shifts for clients (including high-volume clients with manual scheduling workflows), collecting timesheets, and assisting with payroll processing.

This is a fast-paced, detail-oriented role that requires strong follow-up, excellent communication, and the ability to manage many moving pieces at once.

Key Responsibilities

Recruiting

• Source, screen, and interview healthcare professionals (CNAs, MAs, LPNs, RNs, etc.).
• Complete candidate questionnaires and prepare submissions for internal review.
• Send candidate handoff emails and coordinate next onboarding steps.
• Maintain an active candidate pipeline.

Scheduling

• Coordinate and schedule staff for open shifts.
• Communicate daily with active staff to confirm their availability (days, times, and locations).
• Fill shifts quickly and accurately based on client requirements.
• Update scheduling sheets and staffing platforms
• Maintain clear and timely communication with staff regarding shift confirmations or changes.

Timesheets & Payroll Support

• Collect weekly timesheets from all active staff.
• Review timesheets for accuracy and follow up on missing or incorrect entries.
• Submit completed timesheets to payroll according to deadlines.
• Assist with basic payroll processing, hour verification, and reconciliation.

General Operations

• Maintain accurate documentation, trackers, and logs.
• Provide exceptional customer service to both healthcare workers and clients.
• Support internal teams with administrative and operational tasks as needed.

Requirements

• 1–3 years of experience in healthcare recruiting, scheduling, or staffing (preferred).
• Strong communication and customer service skills.
• Ability to multitask in a fast-paced environment.
• Highly organized with strong attention to detail.
• Comfortable with manual and repetitive scheduling processes.
• Experience with timesheets or payroll coordination is a plus.
• Proficiency with scheduling platforms and online tools.
• Must be reliable, proactive, and responsive.

Preferred Traits

• Strong follow-up skills
• Positive and professional communication style
• Ability to remain calm with shifting priorities
• Self-starter who takes ownership of their work
• Enjoys interacting with healthcare workers daily

Benefits

• Opportunity for growth within a fast-growing company
• Supportive team environment
• Flexible/remote work options (as applicable)