Job Description

Posting number: 26/08-0419-P

Department: Department of Health Services (DHS)

Job classification: SUPERVISING ACCOUNTANT

Posting type: Promotional

Categories: Accounting and Finance, Health Services, Management

This recruitment is promotional only. You must presently be a full or part-time regular or probationary County of Sonoma, Community Development Commission, Sonoma County Fairgrounds, or Sonoma County Water Agency employee in order to apply for this position.

The Department of Health Services has requested a county-wide promotional certification to fill a Health Services Supervising Accountant position. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. This employment list may also be used to fill future full-time or part-time positions as they occur during the active status of the list.

The Department of Health Services seeks a highly skilled and motivated Health Services Supervising Accountant to join its team. This role will:

• Supervise a team of accountants and staff, including workload planning and performance evaluations
• Assist the Deputy Chief Financial Officer with departmental fiscal activities, including preparing for and completing year-end close
• Review grant invoices, complex fiscal transactions, and financial reports for accuracy and compliance with federal, state, and local regulations
• Train and support staff on various accounting duties, including governmental accounting practices, grant compliance, and use of financial systems
• Coordinate the department's compliance with the Single Audit Act activities by reviewing gathered documentation
• Address financial audit issues as needed, including preparing supporting documentation, responding to inquiries, assisting with corrective action plans, and implementing process improvements to strengthen fiscal controls
• Complete special projects or participate on committees as assigned, providing fiscal analysis, data validation, and recommendations to support decision-making
• Manage grant drawdowns to ensure timely reimbursement
• Develop and/or review fiscal policies and procedures to ensure compliance with governmental regulations, strengthen internal controls, and promote consistent and efficient departmental practices
• Review contracts and board items for fiscal accuracy, providing recommendations for fiscal analysis as needed

The ideal candidate will possess strong leadership abilities and extensive accounting knowledge. Additionally, they will possess many of the following:

• Public agency experience working in financial operations including accounts payable, accounts receivable, and financial reporting
• The ability to effectively lead, mentor, and manage staff, fostering a collaborative and productive work environment
• Strong knowledge of accounting principles, fiscal management, and auditing standards, with the ability to handle complex financial transactions
• Capacity to analyze financial data, identify trends, and provide actionable insights
• A proactive and investigative approach to resolving systemic issues, including the ability to recognize when an issue needs to be escalated
• The ability to manage multiple projects and meet deadlines
• Experience with grant management and reporting
• Comprehensive understanding of accounting software, financial systems, and data analysis tools, essential for effective financial management
• Strong written and verbal communication skills necessary to work with staff at all levels, including internal and external partners
• The ability to present complex financial information in clear, understandable language

This recruitment is being conducted to fill a Health Services Supervising Accountant position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Supervising Accountant.

Application submissions require the Supplemental Questionnaire to be completed.

Examples of duties

Experience: Training and/or experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, two years of full-time paid work experience in a position comparable to Accountant III or Accountant-Auditor II in a local government agency, or four years in a professional level auditing or accounting position which demonstrates competency in the many different facets of accounting and/or auditing theory.

Education: Any combination of training and experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, possession of a Certified Public Accountant's Certificate, or possession of a college degree in accounting, finance, or business administration with at least 21 semesters or 28 quarter units of accounting, including principles of accounting, intermediate accounting, advanced accounting, governmental accounting, cost accounting or auditing; would provide such opportunity.

OR

Four years of experience in governmental auditing and/or accounting at a position comparable to an Accountant III or Accountant-Auditor II with at least 21 semester units of accounting, including principles of accounting, intermediate accounting, advanced accounting, governmental accounting, cost accounting or auditing would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver’s License.

Qualifications

Extensive knowledge of: accounting and auditing principles, theories, and practices as they apply to a wide variety of accounting transactions and fiscal troubleshooting activities.

Thorough knowledge of: the principles, techniques and procedures used in governmental accounting, auditing, and budgetary analysis; the laws, ordinances and regulations which regulate county fiscal operations; modern supervisory practices and principles.

Considerable knowledge of: modern office management, including the application and use of standard office and electronic data processing equipment; expertise in word processing, spreadsheet and database software.

Ability to: plan, coordinate and direct the work of a complex accounting or auditing entity which is composed of diverse fiscal functions; set up, revise, review and maintain complex accounting systems using different accounting and/or auditing functions; coordinate the accounting and/or auditing of division activities; interpret laws and regulations, and apply to a wide variety of fiscal operations; effectively supervise professional, technical and clerical personnel assigned to perform accounting and/or auditing duties; establish and maintain cooperative relationships with co-workers, subordinates and others as required; present ideas in a clear, logical fashion in writing or orally.

Supplemental information

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire to be completed.

Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination(weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate’s personal information that could potentially influence or bias the scoring process. Personal information includes the applicant’s name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How to Apply

Applications are accepted online at www.yourpath2sonomacounty.org Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job announcement must be received by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: SZ

HR Technician: KK